Studio Assistant

Universal; Greater London; On-site; GBP 15,000 - 19,000; Part time

Job summary

Universal Design Studio is seeking a Studio Assistant / Front of House to support day‑to‑day studio operations in our London base. This part‑time, month‑fixed term role covers studio administration, meetings, travel, events, facilities and general support across Map Project Office, Universal Design and Made Thought.

Working days are Monday, Wednesday and Thursday. The ideal candidate is organised, proactive, approachable and happy to help with a range of practical tasks to keep the studio

Qualifications

• Positive, proactive and solutions‑focused attitude.
• Friendly, approachable and responsive demeanor.
• Highly organised with strong attention to detail.
• Able to manage a varied workload and changing priorities.
• Able to work independently and as part of a team.

Responsibilities

• Welcome clients, visitors and team members.
• Manage inbox, phone, guest‑lists and meeting set‑ups.
• Handle postage, supplies and general studio requests.
• Travel & bookings: assist with flights, hotels, trains, taxis and restaurant bookings.
• Support studio events, activities and logistics.
• Administration: assist with expenses and CC accounts reporting.
• Coordinate storage unit changes when required.
• Provide flexible, proactive support across the studio.

Skills

Positive, proactive

Organised

Good communication

Teamwork

Attention to detail

Job description

Universal Design Studio is an architecture and interiors practice based in London and New York, dedicated to creating spaces that inspire and endure. Founded in 2001 by Edward Barber and Jay Osgerby, the studio has built an international reputation for delivering thoughtful, finely crafted environments grounded in design-led strategy and research.

We design from the inside out, crafting spaces that elevate everyday experiences. Through the ideas, objects, and spaces we create, we seek to cultivate intelligence, find beauty, and drive transformation, all while deepening connections, inspiring participation, and unlocking creative potential in every interaction.

The Studio Assistant / Front of House supports the smooth day-to-day running of the studio, acting as a welcoming first point of contact for clients, visitors and the team.This is a varied, hands‑on role covering studio administration, meetings, travel, events,facilities and general support. We’re looking for someone organised, proactive, approachable and happy to get stuck in wherever needed.

This is a part‑time month fixed term studio services position working across Map Project Office, Universal Design and Made Thought. Working days: Monday, Wednesday & Thursday

Key Responsibilities

• Welcome clients, visitors and team members
• Manage inbox, phone, guest‑lists and meeting set‑ups
• Handle postage, supplies and general studio requests
• Travel & Bookings: Assist with flights, hotels, trains, taxis and restaurant bookings
• Support studio appearance and upkeep, including cleaner coordination
• Assist with maintenance, AV and basic
• Support studio events, activities and logistics
• Schedule weekly studio communications
• Support wider studio initiatives and activities
• Administration: Assist with expenses and CC accounts reporting
• Manage studio storage, including project collections and returns
• Coordinate storage unit changes when required
• Provide flexible, proactive support across the studio
• Take on ad hoc requests and practical day‑to‑day tasks as needed

Essential Skills & Experience

• Positive, proactive and solutions‑focused
• Friendly, approachable and responsive
• Highly organised with good attention todetail
• Comfortable managing a varied workload and changing priorities
• Able to work independently and as part of a team
• Strong communication and practical problem‑solving skills
• An interest in creativity, culture and people

About Universal Design Studio

Universal Design Studio (part of WPP) is an architecture and interior design practice based in London and New York. We design from the inside out—crafting spaces that elevate everyday experiences. Through the ideas, objects, and spaces we create, we seek to cultivate intelligence, find beauty, and drive transformation—deepening connections, inspiring participation, and unlocking creative potential in every interaction. Our curiosity drives us to challenge boundaries and ignite emergence, seeking a more vibrant, and sustainable future.

Our services include architecture, interior design and creative strategy and we work with leading global brands and organisations to create physical spaces across multiple sectors and regions.

About WPP

WPP is the trusted growth partner for the world’s leading brands. We unitecutting‑edge media intelligence and data solutions, world‑class creativity, next‑generation production, transformative enterprise solutions and expert strategic counselin a single company –powered by exceptional talent and our agentic marketing platform, WPP Open,to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com.