Strategic Executive Assistant to CEO

NGARE EMPLOYMENT SOLUTIONS PTY LTD; Charlwood; On-site; GBP 32,000 - 48,000; Full time

Benefits offered by this job

Pension & Salary Sacrifice Scheme

25 Days Annual Leave

Weekly Yoga Sessions

Death in Service Insurance Scheme

Employee Assistance Programme (EAP)

Training & Development Opportunities

Regular company social events

Free On-Site Parking at Head Office

Job summary

Coinford is seeking an experienced Executive Assistant to support the CEO from the head office in Surrey. This office-based role involves managing the CEO’s schedule, documents, meetings and travel, ensuring confidentiality and proactive, professional collaboration across the business.

The successful candidate will be highly organised, with excellent communication skills, industry awareness, and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• Previous experience as a PA, Executive Assistant, or similar senior administrative role.
• Excellent organisational and time management skills.
• Strong written and verbal communication abilities.
• High degree of professionalism and discretion in handling confidential information.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience supporting at board or director level.

Responsibilities

• Organise and maintain extremely busy diaries and schedule internal and external appointments.
• Manage the CEO’s diary, meetings, site visits, and travel arrangements.
• Manage the CEO’s inbox and communications.
• Act as first point of contact for stakeholders, handling queries professionally.
• Prepare agendas, take minutes, and follow up actions for key meetings.
• Draft, format, and proofread correspondence, presentations, and reports.
• Prepare documentation for board meetings and senior leadership discussions.
• Maintain confidentiality with sensitive information.
• Assist in preparing commercial and operational reports with the wider business.
• Research and produce travel itineraries and travel packs.
• Manage the CEO’s business administration including expenses and filing.
• Coordinate social client and work entertainment.

Skills

PA experience

Executive support

Organisational skills

Communication

MS Office

Construction industry knowledge

Board level support

Tools

Microsoft Office Suite

Job description

Coinford is seeking an experienced Executive Assistant to support the CEO from the head office in Surrey. This office-based role involves managing the CEO’s schedule, documents, meetings and travel, ensuring confidentiality and proactive, professional collaboration across the business.

The successful candidate will be highly organised, with excellent communication skills, industry awareness, and the ability to handle multiple priorities in a fast-paced environment.