Strategic Executive Assistant - Maritime & Land Leadership

Undisclosed; Farnborough; On-site; GBP 36,000 - 54,000; Full time

Job summary

Undisclosed, a leading organisation within the defence and national security sector, is seeking an experienced Maritime & Land Personal Assistant to provide dedicated executive support to a senior leader in a fast-paced, highly professional environment.

The role focuses on diary management, coordinating communications, handling confidential information with discretion, and ensuring administrative processes run efficiently, with strong stakeholder collaboration across the leadership teams.

Qualifications

• Previous experience as a Personal Assistant or Executive Assistant supporting senior leaders.
• Excellent organisational skills and ability to manage competing priorities.
• Strong verbal and written communication skills.
• Ability to work autonomously and use initiative.
• Discretion and handling of confidential information.
• Strong stakeholder management and relationship-building.
• Calm under pressure and professional demeanor.
• Advanced Microsoft Office and virtual meeting platforms experience.
• Flexible, collaborative and adaptable working style.
• Experience within defence, aerospace, government, or regulated environments.

Responsibilities

• Provide proactive, high-level PA support to senior leadership.
• Manage complex and changing diaries to optimise executive time.
• Act as a key contact for internal and external stakeholders.
• Manage email traffic and prioritise urgent matters.
• Escalate, delegate and track actions through to completion.
• Coordinate meetings including scheduling, agendas, documentation and follow-up actions.
• Build and maintain strong working relationships across leadership teams and wider EA/PA networks.
• Maintain accurate, secure and confidential records, handling sensitive information appropriately.
• Support day-to-day operations through planning, organisation and administration.

Skills

Diary management

Executive support

Stakeholder management

MS Office

Meeting coordination

Discretion

Communications

Organisational skills

Tools

Video conferencing

Job description

Undisclosed, a leading organisation within the defence and national security sector, is seeking an experienced Maritime & Land Personal Assistant to provide dedicated executive support to a senior leader in a fast-paced, highly professional environment.

The role focuses on diary management, coordinating communications, handling confidential information with discretion, and ensuring administrative processes run efficiently, with strong stakeholder collaboration across the leadership teams.