Strategic Executive Assistant – Hybrid London

Capital One (Europe) plc; Greater London; Hybrid; GBP 35,000 - 52,000; Full time

Benefits offered by this job

Hybrid work model

Private medical insurance

Pension and bonus schemes

25 days annual leave (increases with‑s

Job summary

Capital One (Europe) plc is seeking a proactive Personal Assistant to support our leadership team in a hybrid London setting. The role blends in‑office collaboration with remote work, acting as a gatekeeper and trusted trusted partner to executives.

You will manage calendars across time zones, coordinate travel and expenses, organize meetings and events, and maintain strong communication on behalf of the leadership group. This role demands discretion, integrity and teamwork.

Qualifications

• Extensive experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• Proficiency with Microsoft Office Suite and Google Workspace.
• Experience using AI tools such as Gemini, CoPilot or Claude.
• Proficient in video conferencing technology (Zoom, Teams and similar).

Responsibilities

• Proactively manage complex, global executive calendars across multiple time zones.
• Coordinate travel arrangements and prepare timely expense reports.
• Plan and reserve meetings, events, and related services.
• Serve as central point of contact and ambassador for the leadership team.
• Manage team distributions lists, org charts, calendars, and onboarding.
• Support office operations including desk allocation and mailing tasks.

Skills

Executive Assistant experience

Communication skills

Organizational skills

Time management

Tools

Microsoft Office Suite

Google Workspace

AI tools (Gemini, CoPilot, Claude)

Video conferencing (Zoom, Teams)

Job description

Capital One (Europe) plc is seeking a proactive Personal Assistant to support our leadership team in a hybrid London setting. The role blends in‑office collaboration with remote work, acting as a gatekeeper and trusted trusted partner to executives.

You will manage calendars across time zones, coordinate travel and expenses, organize meetings and events, and maintain strong communication on behalf of the leadership group. This role demands discretion, integrity and teamwork.