Executive Assistant - Global Marketing & Growth

Capital One; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Hybrid work

Annual leave 25 days

Private medical insurance

Enhanced parental leave

Education funding up to £5,000

Job summary

Capital One is seeking a detail-oriented Personal Assistant to partner with our International Marketing, Product and Business Development team in London. This hybrid role requires two in-office days and three remote days per week, serving as a trusted gatekeeper and extension of the leadership team.

You will manage complex calendars across time zones, coordinate international travel, plan meetings and events, and support team administration with discretion and integrity.

Qualifications

• Extensive experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• Proficiency with Microsoft Office Suite and Google Workspace.
• Experience using AI tools and video conferencing platforms.

Responsibilities

• Strategic Calendar Management: manage complex, global executive calendars across multiple time zones.
• Travel & Expense Coordination: arrange travel and prepare expense reports.
• Meeting & Event Planning: organize rooms, catering, and AV for team events and all-hands meetings.
• Communication & Ambassadorship: act as a central contact and support internal/external speaking engagements.
• Team Administration: manage distribution lists, org charts, calendars, and onboarding.
• General Office Support: assist the office manager with daily tasks and ad-hoc projects.

Skills

Calendar management

Travel planning

Meeting coordination

Communication

Team support

Office administration

Tools

Microsoft Office

Google Workspace

Video conferencing

Job description

Capital One is seeking a detail-oriented Personal Assistant to partner with our International Marketing, Product and Business Development team in London. This hybrid role requires two in-office days and three remote days per week, serving as a trusted gatekeeper and extension of the leadership team.

You will manage complex calendars across time zones, coordinate international travel, plan meetings and events, and support team administration with discretion and integrity.