Executive Assistant to Leadership Team (Hybrid)

Capital One Group; Greater London; Hybrid; GBP 52,000 - 68,000; Full time

Benefits offered by this job

Private medical insurance

Pension scheme

25 days annual leave

Funding for external qualifications

Parental leave

Job summary

Capital One is seeking a detail-oriented Personal Assistant to partner with our leadership team in a hybrid London role. You will act as gatekeeper, manage complex calendars across time zones, coordinate domestic and international travel, and support meeting planning and events.

Ideal candidates have extensive EA/administrative experience, strong written and verbal communication, and proficiency in Microsoft Office and Google Workspace.

Qualifications

• Extensive experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• Proficiency with Microsoft Office Suite and Google Workspace.
• Experience using AI tools such as Gemini, CoPilot, or Claude.
• Strong written and verbal communication skills and calendar management abilities.

Responsibilities

• Proactively manage executive calendars across multiple time zones.
• Coordinate domestic and international travel arrangements and expense reports.
• Plan and reserve meeting spaces, catering, AV, and related services for events and all-hands meetings.
• Serve as central point of contact and ambassador for the leadership team.
• Support onboarding, distribution lists, org charts, and shared calendars.

Skills

Executive support

Calendar management

Written communication

Time management

Tools

Microsoft Office

Google Workspace

Zoom

Teams

Gemini

CoPilot

Claude

Job description

Capital One is seeking a detail-oriented Personal Assistant to partner with our leadership team in a hybrid London role. You will act as gatekeeper, manage complex calendars across time zones, coordinate domestic and international travel, and support meeting planning and events.

Ideal candidates have extensive EA/administrative experience, strong written and verbal communication, and proficiency in Microsoft Office and Google Workspace.