Strategic Bid & Mobilisation Coordinator

Lever, Inc.; Ashby-de-la-Zouch; On-site; GBP 25,000 - 40,000; Full time

Job summary

Lever, Inc. in the United Kingdom is seeking a highly organised Bid & Mobilisation Coordinator / Administrator to join our Commercial Operations team.

This new role offers exposure to bid management, tender coordination and contract mobilisation across diverse customers. You will coordinate tender information, maintain trackers, gather evidence of service improvements and help generate compelling bid content in collaboration with Sales, Marketing and Operations.

Qualifications

• Strong written and verbal communication skills.
• Excellent organisation and administrative capability.
• High attention to detail with methodical information management.
• Ability to manage multiple tasks, deadlines and priorities.
• Strong stakeholder-management skills across all levels.
• Good research and information-gathering abilities.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook and Teams.
• A collaborative, positive and solutions-focused approach.
• Curiosity, initiative and a genuine interest in learning about commercial operations and bid management.

Responsibilities

• Support the coordination of tender opportunities, bid submissions and contract mobilisation activity.
• Manage the shared bid inbox, coordinate responses to tender queries and maintain tender portal updates.
• Organise bid and mobilisation meetings, circulate agendas, take notes and maintain action logs.
• Maintain mobilisation plans, trackers, project documentation and weekly progress reports.
• Follow up with internal stakeholders to ensure actions, information and approvals are completed on time.
• Identify and escape risks, delays or dependencies that could affect bid submissions or contract mobilisation.
• Coordinate the collection and validation of pricing information, ensuring high-quality data.
• Create and coordinate orders through the Coupa system.
• Support accurate use of Salesforce, ensuring up-to-date information.
• Complete administrative bid documentation, including supplier questionnaires and Duty of Care packs.
• Work with the Bid Writer to maintain the bid content library and standard responses.
• Gather new content and evidence from across the business.
• Help develop bespoke written content and supporting narratives.
• Develop regular pipeline of customer case studies with Marketing and Ops teams.
• Maintain evidence repositories and lessons-learned registers.

Skills

Strong written and verbal comms

Excellent organisation

Attention to detail

Multi-tasking

Stakeholder management

Research skills

Microsoft Office

Collaborative approach

Curiosity & initiative

Tools

Salesforce

Coupa

Tender portals

Microsoft Office Suite

Job description

Lever, Inc. in the United Kingdom is seeking a highly organised Bid & Mobilisation Coordinator / Administrator to join our Commercial Operations team.

This new role offers exposure to bid management, tender coordination and contract mobilisation across diverse customers. You will coordinate tender information, maintain trackers, gather evidence of service improvements and help generate compelling bid content in collaboration with Sales, Marketing and Operations.