Stock Inwards assistant

Armstrong Knight; Ivy Chimneys; On-site; GBP 25,000 - 35,000; Full time

Job summary

A logistics company in Ivy Chimneys, England is seeking an individual to manage shipping documents, coordinate with suppliers, and maintain booking schedules. The successful candidate will ensure accuracy in documentation and support the logistics team in various administrative tasks. This role requires excellent organizational skills and attention to detail.

Qualifications

• Excellent organizational skills.
• Strong attention to detail.
• Effective communication skills.

Responsibilities

• Process emailed and original shipping documents.
• Chase suppliers for any missing container paperwork.
• Set up a new container booking schedule.

Job description

Overview

The company offers a stable, fun and supportive working environment, and this vacancy is due to the retirement of a long standing member of staff.

Responsibilities

• Process emailed and original shipping documents from suppliers. Send out to the correct freight forwarder. Log details
• Process GINS sent from UTT
• Go through the latest shipping schedules and update the system
• Chase suppliers by email for any missing container paperwork
• Print off snapshots for the buyers
• Print out second hand list and pass to Export Manager for price amendments. Once returned update Java and email out
• Email UTT & MM a copy of the latest In transit report
• Run GP report and pass to Finance Director, once checked and backing sheet attached
• Process MM report (Fridays only)
• Obtain West load allocation from UTT, and then advise MM of share
• Sort West call backs twice a week including MM requirements. Print out the call backs report and decide what is required for Clarkes, then arrange the transfers
• Set up a new container booking schedule on a weekly basis. Usually work 2-3 weeks in advance
• Send out New Products Reports to mailing list
• Process PI received from UTT on a Friday
• Raise new part numbers in-keeping with current product groups
• Delist products when requested by Buyers
• Write and print monthly list of despatch invoices for the Intrastat. Send to FWD
• Using the intrastate report, go through containers, prioritise and decide on destination warehouse