Export Shipping Administrator

halma; Abingdon; On-site; GBP 27,000 - 33,000; Full time

Job summary

halma is seeking a Logistics/Shipping Administrator to support outbound shipments, prepare documents, and coordinate with freight forwarders. You will handle invoices, packing lists, and compliance documentation, ensuring timely and accurate dispatch.

The role involves DG handling, order returns, and cross-functional support to meet customer dates while adhering to regulatory standards and internal procedures.

Responsibilities

• Create shipping documentation, Invoice, Packing List etc.
• Issue documentation to customers and logistics providers for outbound shipments.
• Booking collections with freight forwarders and couriers.
• Preparing documents for submission to the chamber of commerce - Certificate of Origin, EUR1 etc.
• Handle Dangerous Goods shipments, ensuring compliance with current regulations, following certification.
• Investigating and resolving delivery issues reported by customers or Customer Relationship Team.
• Support the Logistics Team to meet customer required dates.
• Escalate sales order errors to the Customer Relationship Team that may prevent shipment.
• Assist with booking in Sales Return Order process.
• Provide import instructions to logistics providers for sales returns and service items.
• Provide holiday and sickness cover
• Ensure the transportation standards and or legal compliances are being followed for all shipments
• Advising other departments of shipping costs, weights and dimensions
• Follow shipping procedures and compliances - country specific
• Invoice orders in NAV at correct point - Incoterm specific
• Assisting Shipping Team Leader with reports, and meeting departmental targets
• Carry out any other duties deemed appropriate by manager

Job description

• Help grow a safer, cleaner, healthier future for everyone, every day.
• Salary up to £30,000 per annum.
• Create shipping documentation, Invoice, Packing List etc.
• Issue documentation to customers and logistics providers for outbound shipments.
• Booking collections with freight forwarders and couriers
• Preparing documents for submission to the chamber of commerce - Certificate of Origin, EUR1 etc.
• Handle Dangerous Goods shipments, ensuring compliance with current regulations, following certification.
• Investigating and resolving delivery issues reported by customers or Customer Relationship Team.
• Support the Logistics Team to meet customer required dates.
• Escalate sales order errors, to the Customer Relationship Team, that may prevent shipment.
• Assist with booking in Sales Return Order process.
• Provide import instructions to logistics providers for sales returns and service items.
• Provide holiday and sickness cover
• Ensure the transportation standards and or legal compliances are being followed for all shipments
• Advising other departments of shipping costs, weights and dimensions
• Follow shipping procedures and compliances - country specific
• Invoice orders in NAV at correct point - Incoterm specific
• Assisting Shipping Team Leader with reports, and meeting departmental targets
• Carry out any other duties deemed appropriate by manager