Sr. Administrative Assistant

The City of Fort Worth; Rawmarsh; On-site; GBP 41,000 - 54,000; Full time

Benefits offered by this job

11 Paid Holidays

Medical

Dental

Vision

Paid Time Off

Pension Plan

Professional Development Opportunities

Job summary

The City of Fort Worth is seeking a Sr Administrative Assistant in the Financial Management Services Department to support the Risk Financing Fund. You will manage claims processing, accounts payable, and record-keeping across Origami, PeopleSoft, and VueWorks, helping to ensure timely and accurate financial activities.

The role requires a Bachelor's degree, 3 years of admin/fiscal experience, and 1 year in a supervisory capacity, with opportunities to grow within a large city administration.

Qualifications

• Bachelor’s degree from an accredited college or university with major coursework in public administration, business administration, human resources, or related field
• Three years of increasingly responsible administrative and fiscal management experience in support of a department, division, or major service area
• One year in a supervisory or lead capacity

Responsibilities

• Provides administrative and customer service support for Risk Fund operations, including responding to and routing claims-related phone calls and inquiries, receiving and distributing incoming mail and documentation, processing incoming correspondence, and coordinating follow-up with City departments, claimants, and other stakeholders
• Supports claims intake and workflow by establishing new claims, tracking incoming reports and documentation, distributing claims to adjusters, and monitoring claims queues to promote timely processing
• Supports subrogation and recovery activities by reviewing police reports for potential property damage claims, establishing and maintaining subrogation files, reconciling repair costs and invoices, and assisting with releases and collection activities
• Receives, reviews, reconciles, and processes invoices, receipts, accounts payable documentation, deposits, and other financial transactions in accordance with City policies and procedures
• Maintains accurate claims, financial, and administrative records across systems such as Origami, PeopleSoft, and VueWorks and ensures documentation is properly filed, routed, and retained
• Assist with the annual cost allocation process for Property & Casualty claims, lawsuits, and commercial insurance programs
• Assist in managing contracts and coordinating and facilitating new agreements or renewals
• Assist with the development, monitoring, and oversight of the $17M Risk Fund operating budget, including budget transfers, general ledger transactions, and monthly forecasting reports
• Performs other related duties as assigned

Skills

Public administration

Fiscal management

Supervisory experience

Education

Bachelor's degree

Tools

PeopleSoft

Origami

VueWorks

Microsoft Office

Job description

Pay Range:

$26.38 - $34.30/hr. | $54,879 - $71,343 annual compensation

Job Posting Closing on:

Wednesday, October 6, 2026

Workdays & Hours:

Monday – Friday 8am – 5pm; Some evening/weekend work required. No remote work available for at least the first six months

Benefits for this position include:

11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities.

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

A Sr Administrative Assistant job is available with the City of Fort Worth Financial Management Services Department (FMS) supporting the Risk Financing Fund. FMS supports the City’s Property & Casualty risk management program by administering self-insured claims, coordinating claim recoveries and subrogation efforts, and supporting the City’s commercial insurance program. The division works with City departments, claimants, vendors, and other stakeholders to manage financial risk, protect City resources, and ensure claims and related financial activities are processed accurately, timely, and in accordance with City policies and procedures.

Minimum Qualifications:

• Bachelor’s degree from an accredited college or university with major coursework in public administration, business administration, human resources, or related field
• Three years of increasingly responsible administrative and fiscal management experience in support of a department, division, or major service area
• One year in a supervisory or lead capacity

Preferred Qualifications:

• Experience with financial processing, including accounts payable, invoice reconciliation, and revenue tracking
• Experience with claims administration, risk management, insurance, subrogation, or a related operational environment
• Proficiency using enterprise financial, claims, or asset management systems such as PeopleSoft, Origami, VueWorks, or similar systems
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software tools

The Sr Administrative Assistant job responsibilities include:

• Provides administrative and customer service support for Risk Fund operations, including responding to and routing claims-related phone calls and inquiries, receiving and distributing incoming mail and documentation, processing incoming correspondence, and coordinating follow-up with City departments, claimants, and other stakeholders
• Supports claims intake and workflow by establishing new claims, tracking incoming reports and documentation, distributing claims to adjusters, and monitoring claims queues to promote timely processing
• Supports subrogation and recovery activities by reviewing police reports for potential property damage claims, establishing and maintaining subrogation files, reconciling repair costs and invoices, and assisting with releases and collection activities
• Receives, reviews, reconciles, and processes invoices, receipts, accounts payable documentation, deposits, and other financial transactions in accordance with City policies and procedures
• Maintains accurate claims, financial, and administrative records across systems such as Origami, PeopleSoft, and VueWorks and ensures documentation is properly filed, routed, and retained
• Assist with the annual cost allocation process for Property & Casualty claims, lawsuits, and commercial insurance programs
• Assist in managing contracts and coordinating and facilitating new agreements or renewals
• Assist with the development, monitoring, and oversight of the $17M Risk Fund operating budget, including budget transfers, general ledger transactions, and monthly forecasting reports
• Performs other related duties as assigned

Working Conditions & Physical Demand

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking, and repetitive motions.

Sedentary Work - Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.