Speciality Administrative Team Lead

Somerset NHS Foundation Trust; City of Westminster; On-site; GBP 28,000 - 31,000; Part time

Benefits offered by this job

Flexible working options

NHS pension scheme

Generous annual leave

Career development

Blue Light Card benefits

Job summary

Somerset NHS Foundation Trust is seeking an Administrative Team Lead for the Maxillofacial Department in a part-time capacity. You will provide comprehensive secretarial support to the current admin team, consultants, and other health professionals, while also offering oversight and leadership to colleagues.

The role requires initiative, excellent IT and typing skills, and strong communication. You will set high standards for patient interactions and ensure confidential, accurate handling of

Qualifications

• AMSPAR or British Medical Secretary Diploma or equivalent knowledge.
• RSA/OCR III or equivalent typing/word processing including audio typing
• Diploma level/NVQ 4 in Business Administration or demonstrated equivalent experience.
• Evidence of supervisory & mentoring skills
• Line management and supervision
• Experience of leading on the provision of an administrative services to support teams to achieve objectives.
• Extensive secretarial experience at senior level, taking formal minutes at sub-committee/group level.
• Good Literacy/English language skills
• Excellent telephone, email, and written communication
• Professional and responsible approach at all times
• Ability to lead service teams and delegate workloads
• Advanced IT packages (MS Word, Excel, Access, PowerPoint)
• Knowledge of non-routine issues and problem solving
• Confidentiality
• Time management and prioritisation
• Proven teamwork and initiative

Responsibilities

• Provide comprehensive secretarial support to the admin team, consultants, and allied health professionals.
• Offer oversight and leadership to colleagues within the team.
• Communicate with patients, colleagues, and external contacts; manage day-to-day correspondence.
• Handle telephone calls and take messages for medical staff as required.
• Type all forms of clinical correspondence dictated by medical staff.
• Demonstrate confidentiality and professional conduct in all duties.

Skills

Leadership

Line management

Supervisory

Typing

IT skills

Communication

Confidentiality

Time management

Teamwork

Problem solving

Education

AMSPAR Diploma

RSA OCR III

Business Admin NVQ4

Tools

MS Word

MS Excel

MS Access

MS PowerPoint

Job description

Provider overall leadership the rest of the admin team. Complete 1:1's, Appraisals and similar managerial duties for other members of your team. Communicate with patients, colleagues, internal and external Deal with day to day correspondence, Receive telephone calls, accepting messages on behalf of members of the specialty team, taking appropriate action where necessary Prioritise own work efficiently and effectively Type all forms of clinical correspondence as dictated by medical staff, by use of audio or copy typing.

We are seeking to recruit for an Administrative Team Lead who has a passion for high quality patient care to work within the Maxillofacial Department. This is a part time role. You'll provide comprehensive secretarial support to the current admin team, consultants, associate specialists, and other allied health professionals, as well as oversight and leadership to your colleagues. We are looking for someone who can use their own initiative, work well with other people, be able to work on their own as well as being able to approach others for support. The right candidate will have excellent IT and typing skills.,

• AMSPAR or British Medical Secretary (Diploma includes medical terminology) or equivalent knowledge.
• RSA/OCR III or equivalent typing/word processing including audio typing
• Diploma level/NVQ 4 in Business Administration or demonstrated equivalent experience., Evidence of supervisory & mentoring skills
• Line management and supervision
• Experience of leading on the provision of a diverse range of administrative services to support teams to achieve organisational objectives.
• Extensive secretarial experience at senior level, Experience of taking formal minutes at sub-committee/group level., Evidence of a good standard of Literacy / English language skills
• Good communication skills on the telephone, via email, face to face and in written correspondence
• Professional and responsible approach at all times
• Ability to lead service teams and delegate workloads.
• Advanced knowledge of information technology packages including Microsoft Word, Excel, Access and PowerPoint in order to complete tasks.
• Knowledge and experience of dealing with non-routine issues and problem solving.
• Always demonstrate confidentiality., Knowledge of specialist functional medical/legal terminology.
• Ability to organise own time & prioritise.
• Proven experience of successfully working in team environment
• Show initiative but also able to follow instruction as required
• At Somerset NHS Foundation Trust, we're committed to supporting our employees with a range of benefits designed to enhance your professional and personal life. We offer, Why Somerset? Somerset offers the perfect blend of idyllic countryside, outstanding areas of natural beauty, and breathtaking coastlines, with vibrant cities like Bristol, Bath, and Exeter just a short drive away - and only two hours to London. The region is home to excellent educational facilities, and with affordable housing compared to other parts of the country, it's a great place to build both your career and your future. Somerset truly has it all - the peaceful countryside and cosmopolitan city life, with something for everyone to enjoy.
• Flexible working options to help you balance work and life
• NHS pension scheme for long-term financial security
• Generous annual leave allowance to recharge and relax
• A strong focus on career development to help you grow and achieve your potential
• Additionally, you'll gain access to our Blue Light Card, unlocking exclusive discounts on shopping, dining, and leisure activities, as well as NHS-specific perks to support you both inside and outside of work.
• £28392.00 to £31157.00 Yearly