Space Coordinator

University of the Arts London; Greater London; On-site; GBP 26,000 - 32,000; Part time

Job summary

University of the Arts London (UAL) is hiring a Space Coordinator for Chelsea College of Arts. You'll work with the Building Operations team to ensure spaces are ready for activities, coordinating with Timetabling, AV Support and Facilities to arrange extra support where needed.

You’ll contribute to projects refreshing and maintaining buildings, optimising space use, and minimising disruption to college activities.

Qualifications

• Track record of using systems to optimise space use and maintain accurate records.
• Ability to adapt to changing priorities and organise workload to achieve objectives.
• Excellent written and oral communication; able to liaise with end users and support teams.
• Experience in a front-facing, busy office environment is essential.

Responsibilities

• Help Building Operations to support and maintain College shared spaces.
• Coordinate with Timetabling, AV Support and Facilities to prepare rooms for bookings.
• Identify opportunities to optimise space and enhance end-user experience.
• Cover other CCW sites as required and develop knowledge of all sites within Camberwell Chelsea Wimbledon.

Job description

If you offer excellent project coordination skills and a proactive, customer-focused approach, then University of the Arts London (UAL) has an exciting opportunity for you. Join us as a Space Coordinator at Chelsea College of Arts and play a key role in the smooth running of our teaching, learning and working spaces.

As the Space Coordinator, you’ll be responsible for helping the Building Operations team to support and maintain College shared spaces, working with relevant teams, including Timetabling, AV Support, and Facilities, to ensure rooms are ready for booked activities and arrange additional support where necessary.

You’ll be an integral part of the Building Operations team, helping to plan and deliver projects that refresh, develop and maintain our buildings, while minimising disruption to the College’s activities.

You’ll be expected to develop a strong working knowledge of the College, and identify opportunities to optimise the use of space, in ways which support and enhance the end user experience.

Although you’ll typically be based at Chelsea College of Arts, you may be called upon to cover other sites as required, and will need to develop a good working knowledge of the other sites within Camberwell Chelsea Wimbledon (CCW).

We’re looking for somebody with a track record of using systems to optimise the use of space and maintain accurate records. You’ll be able to quickly adapt to changing priorities, organise your workload to achieve objectives in a timely manner and will work on your own initiative to identify and advise on ways to enhance space utilisation.

You’ll be able to communicate effectively, both orally and in writing. In addition you’ll be confident liaising with a variety of end users, as well as working with the relevant support teams.

Previous experience of working within a front-facing, busy office environment is essential, together with a good knowledge of IT software packages and administrative processes. Experience working within a Higher Education institution would be advantageous but not essential.

The postholder will be required to work 4 days a week on-site.

Should you have any questions about the role, please contact Caroline Anderson-Flynn / [e-mail].

Should you have any questions about the application process or require reasonable adjustments for your application, please contact Christine Crouch / [e-mail]