Events & Engagement Coordinator

King's College London; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading university in London seeks a candidate for the Events & Engagement role within the Faculty of Arts & Humanities. This full-time, hybrid position involves managing various engagement activities and events, supporting multiple departments, and advising colleagues on best practices. The ideal candidate will demonstrate strong organizational skills and the ability to work independently in a dynamic environment, with a focus on inclusivity and accessibility in engagement practices.

Qualifications

• Experience in managing in-person or online engagement activities.
• Strong verbal and written communication skills.
• Ability to use initiative and creativity to resolve problems.

Responsibilities

• Support Senior Events & Engagement Officer in managing events and activities.
• Coordinate on- and offline engagement activities and events.
• Provide advice on events best practices.

Skills

Strong organisation and time management skills

Ability to work independently

Experience in managing engagement activities

Excellent communication skills

Attention to detail

Knowledge of Inclusivity and Accessibility Best Practices

Experience in MS Office Suite

Interest in Arts & Humanities

Tools

MS Office Suite

SharePoint

OneDrive

Excel

Job description

The Faculty of Arts & Humanities is distinctive in representing academic excellence across a diverse range of disciplines, from longer established disciplines such as Philosophy, Classics, and English, to more recently established fields including Digital Humanities and Film. Located in the heart of London, the Faculty enjoys close ties with globally significant cultural institutions such as the British Museum, Shakespeare’s Globe, and the National Portrait Gallery. Its more than 400 Postdoctoral Research students (PGR) are an integral part of the Faculty’s research environment, contributing to its vitality and innovative outlook.

About the role

Based in the Faculty of Arts & Humanities, this post will support the Senior Events & Engagement Officer in managing events and engagement activities (in-person, hybrid and online) and associated space management processes across the faculty. Together with the Senior Officer, the role holder will support all Arts & Humanities departments across the whole spectrum of events and engagement activities, ranging from conferences and seminars to public exhibitions and festivals, those held both virtually and in person. In doing so, the role holder will support and develop a faculty culture that shapes and sustains the public impact of research. They will also be instrumental in supporting and developing the REACH (Research & Engagement in the Arts, Culture & Humanities) Space alongside other faculty spaces, as required.

The role holder will be responsible for coordinating a range of on- and offline engagement activities and events, overseeing all organisational and administrative work. They will provide advice and expertise on events best practice to colleagues, and support the Senior Events & Engagement Officer with administrative and operational tasks. They will be able to manage their own workload and resources and prioritise these to achieve objectives within their own area.

The role holder will also support the Senior Events & Engagement Officer in administration and running of the REACH (Research & Engagement in the Arts, Culture & Humanities) Space and activities taking place there.

This is a full time post and you will be offered an indefinite contract.

This is a hybrid post, with minimum of 2 days on campus.

About you

To be successful in this role, we are looking for candidates to have the following skills and experience:

• Strong organisation and time management skills, with the ability to prioritise and multi-task.
• Highly motivated with the ability to work independently in a fast-paced environment.
• Experience in managing in-person or online / hybrid engagement / events activities
• Excellent communication skills, orally and in writing
• Experience and confidence in advising colleagues about events and engagement best practice.
• Excellent attention to detail, with the ability to accurately record event details and financials
• Uses initiative and creativity to resolve problems and manage challenges, escalating where necessary.
• Knowledge of Inclusivity and Accessibility Best Practices
• Experience in MS Office Suite including SharePoint, OneDrive and Excel.
• Interest / experience in Arts & Humanities, arts-based practices, or research and engagement

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the page. This document will provide information of what criteria will be assessed at each stage of the recruitment process.