Activities Administration Coordinator

University College London Students' Union - UCL; Greater London; Hybrid; GBP 26,000 - 32,000; Full time

Job summary

University College London Students' Union - UCL is looking for an Activities Administration Coordinator to provide accurate and innovative administrative support to the Activities team and the 350+ clubs and societies, committees and volunteers they support.

The role involves managing casual student staff at Student Activities Reception, coordinating club registrations, training, elections, room bookings and form reviews.

Responsibilities

• Provide accurate, consistent and innovative administrative support to the Activities team and 350+ clubs, societies, committees and volunteers.
• Support with club and society registration, training, elections, room bookings and webform review.
• Manage casual student staff working at Student Activities Reception and assist with a variety of ad-hoc projects.

Job description

Students’ Union UCL is an organisation that exists to make more happen. We are the representative body for University College London’s (UCL) students, one of the most diverse student communities in the world. Our vision is to provide an outstanding experience for all UCL students and to be one of the best students’ unions in the UK and the world. We aim to build a vibrant and empowered student community with real influence in UCL and beyond, that enables students to enjoy their time at university; pursue their interests and passions; see the world in new ways; and develop the skills and experience to change the world for the better.

We are a registered charity employing over 150 career staff and 300 student staff, delivering a wide range of services and representative functions for UCL students. We have the widest portfolio of services of any student organisation in the country, managing UCL’s extracurricular programmes for sport, music, drama, dance, media, volunteering, academic societies and intercultural engagement; providing a wide range of fantastic social spaces; leading on student democracy and representation across UCL; and offering excellent student support services.

It's an exciting time to join our growing organisation as we lead the delivery of UCL’s ground-breaking Student Life Strategy. This is enabling us to build more programmes to improve students’ mental and physical wellbeing, promote genuine equity for all, build students’ skills and confidence, develop their international connections and intercultural skills, and make a real contribution to our local community.

We are looking for an Activities Administration Coordinator to provide accurate, consistent and innovative administrative support to the Activities team and the 350+ clubs and societies, committees and volunteers the team supports, with a focus on supporting our Student Activities Reception service. The post holder will support with a variety of projects, managing the casual student staff that work at our Student Activities Reception, and supporting with club and society registration, training, elections, room bookings and webform review.
The role is a full time and permanent contract. This role is based at our Bloomsbury campus with flexibility to work from home on a 40/60 basis (40% working from the office). We will consider applications to work on a part-time, flexible, and job share basis wherever possible.