Site Secretary: Coordinate a Landmark Construction Project

Wates Smartspace; Wigan; Remote; GBP 26,000 - 34,000; Full time

Job summary

Wates Smartspace is seeking a highly organised Site Secretary to join the HMP Hindley construction team in Wigan. In this busy role you will support the project leadership with day-to-day administration, manage documentation, meetings and stakeholder communications.

You'll coordinate site inductions, maintain records, raise purchase orders and help with reports. The position offers a collaborative environment on a landmark project with routes for development.

Qualifications

• Previous experience in an administrative, secretary or coordinator role.
• Strong organisational skills with excellent attention to detail.
• Confidence managing multiple priorities in a busy environment.
• Excellent communication and interpersonal skills.
• Strong IT skills, including Microsoft Office applications.
• Experience working within a construction, engineering or project environment would be advantageous.
• Ability to build positive relationships with colleagues, customers and supply chain partners.

Responsibilities

• Providing administrative support to the project and site management teams.
• Managing meeting schedules, diaries, visitor arrangements and meeting minutes.
• Coordinating site inductions, training records and onboarding documentation.
• Maintaining project records, filing systems and document control processes.
• Raising purchase orders, processing invoices and supporting general project administration.
• Supporting the preparation of reports, presentations and project communications.
• Managing incoming calls, emails and correspondence.
• Assisting with security clearance and workforce documentation where required.
• Helping create a welcoming, professional and well-organised site environment.

Skills

Organisational skills

Attention to detail

Communication skills

MS Office

Admin experience

Multitasking

Construction experience

Tools

Microsoft Office

Job description

Wates Smartspace is seeking a highly organised Site Secretary to join the HMP Hindley construction team in Wigan. In this busy role you will support the project leadership with day-to-day administration, manage documentation, meetings and stakeholder communications.

You'll coordinate site inductions, maintain records, raise purchase orders and help with reports. The position offers a collaborative environment on a landmark project with routes for development.