Site Secretary

Wates Group; Wigan; Remote; GBP 26,000 - 34,000; Full time

Job summary

Wates Smartspace is seeking a highly organised Site Secretary to join the HMP Hindley construction team in Wigan. In this busy role you will support the project leadership with day-to-day administration, manage documentation, meetings and stakeholder communications.

You'll coordinate site inductions, maintain records, raise purchase orders and help with reports. The position offers a collaborative environment on a landmark project with routes for development.

Qualifications

• Previous experience in an administrative, secretary or coordinator role.
• Strong organisational skills with excellent attention to detail.
• Confidence managing multiple priorities in a busy environment.
• Excellent communication and interpersonal skills.
• Strong IT skills, including Microsoft Office applications.
• Experience working within a construction, engineering or project environment would be advantageous.
• Ability to build positive relationships with colleagues, customers and supply chain partners.

Responsibilities

• Providing administrative support to the project and site management teams.
• Managing meeting schedules, diaries, visitor arrangements and meeting minutes.
• Coordinating site inductions, training records and onboarding documentation.
• Maintaining project records, filing systems and document control processes.
• Raising purchase orders, processing invoices and supporting general project administration.
• Supporting the preparation of reports, presentations and project communications.
• Managing incoming calls, emails and correspondence.
• Assisting with security clearance and workforce documentation where required.
• Helping create a welcoming, professional and well-organised site environment.

Skills

Organisational skills

Attention to detail

Communication skills

MS Office

Admin experience

Multitasking

Construction experience

Tools

Microsoft Office

Job description

Site Secretary

HMP Hindley, Wigan

The Opportunity

We have an exciting opportunity for a highly organised and proactive Site Secretary to join our team at HMP Hindley, one of the UK's most significant construction projects.

Working closely with the Project Leadership Team, you will play a vital role in supporting the day-to-day administration of the site, ensuring efficient operations and providing excellent support to both internal teams and external stakeholders. This is a varied and fast-paced role where no two days are the same.

What You'll Be Doing

• Providing administrative support to the project and site management teams.
• Managing meeting schedules, diaries, visitor arrangements and meeting minutes.
• Coordinating site inductions, training records and onboarding documentation.
• Maintaining project records, filing systems and document control processes.
• Raising purchase orders, processing invoices and supporting general project administration.
• Supporting the preparation of reports, presentations and project communications.
• Managing incoming calls, emails and correspondence.
• Assisting with security clearance and workforce documentation where required.
• Helping create a welcoming, professional and well-organised site environment.

What We're Looking For

• Previous experience in an administrative, secretary or coordinator role.
• Strong organisational skills with excellent attention to detail.
• Confidence managing multiple priorities in a busy environment.
• Excellent communication and interpersonal skills.
• Strong IT skills, including Microsoft Office applications.
• Experience working within a construction, engineering or project environment would be advantageous.
• Ability to build positive relationships with colleagues, customers and supply chain partners.

Why Join Us?

At Wates, people are at the heart of everything we do. You'll be joining a collaborative and supportive team working on a landmark project that will leave a lasting legacy. We offer opportunities for development, career progression and the chance to contribute to projects that make a real difference.

We are committed to creating an inclusive workplace where everyone can thrive and be themselves at work.

Applicants must be able to satisfy the security and vetting requirements associated with working on a custodial environment project.