Site Project Administrator

Equans UK & Ireland; High Wycombe; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

25 days annual leave

Life Cover 4x salary

Private Medical Insurance

Company Stakeholder Pension Scheme

CSR days (2 per year)

Learning opportunities and training

Employee referral rewards

Job summary

Equans Data Centres is seeking a Site Project Administrator for a live construction project near Saunderton, High Wycombe. You will support the Project Directors and on-site team, ensuring smooth daily operations of the site cabins and acting as the first point of contact for visitors.

You will manage office supplies, coordinate furniture and equipment, track documentation, and assist with procurement and costs. A strong organisational and communicative aptitude is essential.

Qualifications

• Proven experience in managing office operations.
• Experience in project administration or coordination.
• Strong organisational skills with excellent attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to prioritise tasks and meet deadlines in a fast-paced environment.
• Ability to work independently and as part of a collaborative team.

Responsibilities

• Oversee the daily operations of the construction site cabins, ensuring a smooth and efficient working environment.
• Maintain office supplies and ensure the site office/cabins are organised, presentable, and fully functional.
• Coordinate site office setups including furniture, equipment, and general requirements.
• Manage and maintain office equipment, arranging repairs or replacements as required.
• Act as the main point of contact for suppliers, contractors, and service providers on site.
• Provide front-of-house support, welcoming visitors and coordinating access to site.
• Assist in the production and management of project-related documentation.
• Arrange meetings and coordinate site team activities to support project timelines.
• Maintain accurate records including reports, schedules, and site documentation.

Skills

Office operations

Project administration

Coordination

Microsoft Office

Communication

Attention to detail

Health & safety awareness

Tools

Microsoft Office Suite

Job description

Equans Data Centres are seeking to appoint an Site Project Administrator, to support our growing Data Centre business.

This is a site‑based role on a live construction project in Saunderton, High Wycombe, supporting the Project Director(s) and wider on‑site team. The role is responsible for the daily operations within the construction site cabins. We are committed to delivering a professional, efficient and well‑organised working environment across our construction projects, and are recruiting an Site Project Administrator to join our site team.

The successful candidate will play a key role in the day‑to‑day operations of the construction site office/cabins, ensuring everything runs smoothly while supporting project delivery and acting as the first point of contact for all site visitors.

What you will deliver?

• Oversee the daily operations of the construction site cabins, ensuring a smooth and efficient working environment
• Maintain office supplies and ensure the site office/cabins are organised, presentable, and fully functional
• Coordinate site office/cabin setups including furniture, equipment, and general requirements
• Manage and maintain office equipment, arranging repairs or replacements as required
• Act as the main point of contact for suppliers, contractors, and service providers on site
• Provide front‑of‑house support, welcoming visitors and coordinating access to site
• Assist in the production and management of project‑related documentation
• Arrange meetings and coordinate site team activities to support project timelines and deliverables
• Maintain accurate and up‑to‑date records including reports, schedules, and general site documentation
• Prepare meeting agendas, take minutes, and follow up on actions
• Support procurement processes and coordinate logistics for site teams
• Assist with tracking site‑related costs and general office expenses
• Ensure effective communication across site teams and provide administrative support where needed
• Support compliance with health and safety requirements on site, liaising with the H&S Manager
• Assist with emergency procedures and ensure staff and visitors are aware of site protocols

What we can offer you?

On offer is a competitive salary and benefits package, which includes:

• 25 days annual leave (+ public holidays)
• Life Cover equivalent to 4 times annual salary
• Company Stakeholder Pension Scheme
• Private Medical Insurance
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalised support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN Together (representing women in Equans), Working Parents, and Young Professionals
• 24/7 Employee Assistance Program and access to mental wellbeing app

Who are we looking for?

• Proven experience in managing office operations
• Experience in project administration or coordination
• Strong organisational skills with excellent attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to prioritise tasks and meet deadlines in a fast‑paced environment
• Ability to work independently and as part of a collaborative team
• Customer‑focused approach with the ability to engage professionally with clients, visitors, and colleagues
• High level of discretion and confidentiality when handling sensitive information
• A proactive, team‑oriented mindset
• Awareness of health and safety requirements within an office or project setting

Who are we?

Equans Data Centres is a strategic data centre partner. We deliver the whole data centre, providing full general contracting for hyperscaler and colocation data centre projects across Europe, through a single point of contact.

Leveraging Bouygues Energies & Services and Equans' experiences, we provide expertise in construction and engineering, global standardisation, precision localisation and total control of the supply chain. This enables us to deliver data centres with the best possible quality, speed to delivery and high repeatability and scalability - to realise client needs for cost transparency, low risk, continual availability, innovation and certainty of planning and outcomes.

With more than 1,200 highly skilled employees across 8 European countries, Equans Data Centres has delivered over 400,000m2 of data halls, exceeding 640MW of IT space for major data centres providers such as VIRTUS Data Centres, Digital Reality, Equinix, Vantage Data Centers, Stack Infrastructure, Data4 and many others.

As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work.

You’ll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN Together (representing women in Equans), Working Parents, and Young Professionals.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re‑location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.