Site Project Administrator — Growth on Major Infrastructure

Linear Recruitment; Aberdeen City; On-site; GBP 26,000 - 34,000; Full time

Job summary

Linear Recruitment is seeking a Project Administrator for a major infrastructure project based at a site in Peterhead, Aberdeenshire. You will support the Project Manager and delivery team with administration, documentation and reporting to keep the project running smoothly.

Key tasks include maintaining records, preparing reports and coordinating meetings, timesheets and supplier invoices. A proactive, detail‑oriented mindset and strong MS Office skills are essential for success.

Qualifications

• Experience in a Project Administrator, Project Coordinator, Site Administrator or similar role.
• Experience within construction, engineering, energy, utilities or infrastructure is desirable.
• Strong organisational skills and attention to detail.
• Proficient with Microsoft Office, especially Excel, Word and Outlook.
• Excellent communication and the ability to manage competing priorities.
• A proactive approach and the ability to work both independently and as part of a project team.
• Experience within a regulated or major-project environment would be advantageous.

Responsibilities

• Provide day-to-day administrative support to the Project Manager and project team.
• Maintain accurate project records, trackers, registers and documentation.
• Prepare reports, meeting packs, correspondence and project updates.
• Organise meetings, record actions and follow up on key deliverables.
• Support project timesheets, purchase orders, invoices and general project administration.
• Coordinate site personnel, visitors, meetings, training and project activities.
• Liaise with subcontractors, suppliers, consultants and client representatives.
• Maintain training, competency and project records.
• Support project mobilisation and close-out activities.
• Ensure administration is completed accurately and in line with project, quality and health & safety requirements.

Skills

Strong organisational skills

Excellent communication

Ability to manage competing priorities

Proactive approach

Independent worker

Tools

Microsoft Office

Job description

Linear Recruitment is seeking a Project Administrator for a major infrastructure project based at a site in Peterhead, Aberdeenshire. You will support the Project Manager and delivery team with administration, documentation and reporting to keep the project running smoothly.

Key tasks include maintaining records, preparing reports and coordinating meetings, timesheets and supplier invoices. A proactive, detail‑oriented mindset and strong MS Office skills are essential for success.