Site Operations & Visitor Experience Coordinator

Gearing Recruitment Solutions Ltd; Woodbridge; On-site; GBP 16,531 - 27,552; Part time

Job summary

Freelance Site Administrator required in the United Kingdom (Woodbridge) to act as the first point of contact for on-site guests and support the site team. The role includes coordinating with document control, contractors, and multiple departments to keep operations smooth.

You will perform administrative tasks using Microsoft Office, manage visitor records, assist with audits, and help with inductions and mail distribution. Strong English and professional demeanor are essential.

Qualifications

• Exceptional interpersonal skills.
• At least one year of customer service experience.
• Proficient in written and spoken English.
• Robust administrative abilities.
• Familiarity with Microsoft Word and Excel.

Responsibilities

• Serve as the initial touchpoint and facilitator for on-site guests, ensuring a hospitable and professional atmosphere.
• Assist document controllers in administrative tasks and oversee services rendered by external contractors.
• Undertake miscellaneous administrative tasks using Microsoft software.
• Escort visitors to designated areas and offer beverages if needed.
• Manage and archive visitor documentation, and assist with issuing work permits when necessary.
• Provide essential data and adhere to company guidelines during audits.
• Guide new employees to induction locations as part of training team support.
• Handle mail and parcels, distributing them to recipients.
• Collaborate with multiple departments to ensure seamless site operations.
• Maintain logs for incoming deliveries as mandated.
• Supervise outsourced cleaning services.
• Monitor office supplies inventory and place orders as needed.
• Assist in preparing time cards for external agencies and address related queries

Skills

Interpersonal skills

Customer service

English proficiency

Administrative abilities

MS Word

MS Excel

Job description

Freelance Site Administrator required in the United Kingdom (Woodbridge) to act as the first point of contact for on-site guests and support the site team. The role includes coordinating with document control, contractors, and multiple departments to keep operations smooth.

You will perform administrative tasks using Microsoft Office, manage visitor records, assist with audits, and help with inductions and mail distribution. Strong English and professional demeanor are essential.