Site Office & HR Coordinator

Joseph Gallagher Limited; Redcar; On-site; GBP 26,000 - 32,000; Full time

Job summary

Joseph Gallagher Limited, a leading civil engineering and construction company based in Redcar, is seeking an Office Manager to oversee day-to-day HR administration, site induction coordination, and payroll-related support.

The role involves onboarding new starters, handling access cards, coordinating medical appointments, preparing reports, and maintaining accurate records across HR systems. A proactive, hands-on approach and attention to detail are essential for success in this position.

Responsibilities

• Register new employees, assist in form completion, and update profiles.
• Coordinate with clients for profile review and approval.
• Ensure staff attend inductions, manage profile transfers, and update expiries.
• Handle Access Card requests for new, missing, or damaged cards.
• Complete offer forms for HR once manager approval is obtained.
• Check staff availability for medical appointments.
• Book appointments and send confirmations.
• Obtain medical results and upload to relevant sites.
• Prepare and send purchase orders to medical centers.
• Liaise with Health & Safety for prescription requests and distribute to staff.
• Prepare and take Minutes of Meeting.
• Update Weekly Tab Scoring and compile reports for clients.
• Assist new employees post-induction with site directions and contract management.
• Handle pre-employment questionnaires and verify necessary documents.
• Issue and track holiday forms.
• Maintain individual holiday records and assist staff with holiday-related queries.
• Address payroll queries and assist in timesheet preparation.
• Process lodging applications and documentation.
• Support staff with required documents and communicate with HR on staff updates.
• Maintain attendance and absence records.
• Communicate training details to attendees and maintain tracking lists.
• Prepare daily and weekly reports.
• Manage contract copies, reference letters, and update requests.
• Address gate access concerns and manage visitor pass requests.

Job description

Joseph Gallagher Limited, a leading civil engineering and construction company based in Redcar, is seeking an Office Manager to oversee day-to-day HR administration, site induction coordination, and payroll-related support.

The role involves onboarding new starters, handling access cards, coordinating medical appointments, preparing reports, and maintaining accurate records across HR systems. A proactive, hands-on approach and attention to detail are essential for success in this position.