Office Manager

Joseph Gallagher Limited; Redcar; On-site; GBP 26,000 - 32,000; Full time

Job summary

Joseph Gallagher Limited, a leading civil engineering and construction company based in Redcar, is seeking an Office Manager to oversee day-to-day HR administration, site induction coordination, and payroll-related support.

The role involves onboarding new starters, handling access cards, coordinating medical appointments, preparing reports, and maintaining accurate records across HR systems. A proactive, hands-on approach and attention to detail are essential for success in this position.

Responsibilities

• Register new employees, assist in form completion, and update profiles.
• Coordinate with clients for profile review and approval.
• Ensure staff attend inductions, manage profile transfers, and update expiries.
• Handle Access Card requests for new, missing, or damaged cards.
• Complete offer forms for HR once manager approval is obtained.
• Check staff availability for medical appointments.
• Book appointments and send confirmations.
• Obtain medical results and upload to relevant sites.
• Prepare and send purchase orders to medical centers.
• Liaise with Health & Safety for prescription requests and distribute to staff.
• Prepare and take Minutes of Meeting.
• Update Weekly Tab Scoring and compile reports for clients.
• Assist new employees post-induction with site directions and contract management.
• Handle pre-employment questionnaires and verify necessary documents.
• Issue and track holiday forms.
• Maintain individual holiday records and assist staff with holiday-related queries.
• Address payroll queries and assist in timesheet preparation.
• Process lodging applications and documentation.
• Support staff with required documents and communicate with HR on staff updates.
• Maintain attendance and absence records.
• Communicate training details to attendees and maintain tracking lists.
• Prepare daily and weekly reports.
• Manage contract copies, reference letters, and update requests.
• Address gate access concerns and manage visitor pass requests.

Job description

Location: Redcar
Salary: Competitive (DOE)

Overview:

Joseph Gallagher Limited is a leading civil engineering and construction company with a commitment to excellence and innovation in the industry. We are seeking a proactive, hands on and detail-oriented Office Manager to join our team.

Responsibilities:

Site Induction Management:

• Register new employees, assist in form completion, and update profiles.

• Coordinate with clients for profile review and approval.

• Ensure staff attend inductions, manage profile transfers, and update expiries.

• Handle Access Card requests for new, missing, or damaged cards.

• Complete offer forms for HR once manager approval is obtained.

1. Safety Critical Medical Coordination:

   • Check staff availability for medical appointments.

   • Book appointments and send confirmations.

   • Obtain medical results and upload to relevant sites.

   • Prepare and send purchase orders to medical centers.

2. Safety Glasses Prescription Processing:

   • Liaise with Health & Safety for prescription requests and distribute to staff.

3. Friday Pack Responsibilities:

   • Prepare and take Minutes of Meeting.

   • Update Weekly Tab Scoring and compile reports for clients.

4. Onboarding New Starters:

   • Assist new employees post-induction with site directions and contract management.

   • Handle pre-employment questionnaires and verify necessary documents.

5. Holiday Management:

   • Issue and track holiday forms.

   • Maintain individual holiday records and assist staff with holiday-related queries.

6. Timesheet & Payroll Support:

   • Address payroll queries and assist in timesheet preparation.

   • Process lodging applications and documentation.

7. General HR Assistance:

   • Support staff with required documents and communicate with HR on staff updates.

   • Maintain attendance and absence records.

8. Training Coordination:

   • Communicate training details to attendees and maintain tracking lists.

9. Administrative Duties:

   • Prepare daily and weekly reports.

   • Manage contract copies, reference letters, and update requests.

10. Gate Access and Issues:

    • Address gate access concerns and manage visitor pass requests.

Company Background

The Joseph Gallagher Group is a family owned Civil Engineering business that delivers expertise whilst putting client satisfaction at the core of the business. Built on a personal reputation for honesty and quality, we understand the actions we take affect the communities and environments we operate in.

LIFE Culture

We're promoting a culture change within the industry and demonstrating initiatives to dramatically improve Health, Safety and Wellbeing. In 2014, we launched our award-winning cultural safety programme (LIFE) which is deeply embedded into the company’s DNA and core values.

Disability Confident Committed

We area disability confident employer and we're committed to providing equal opportunities in employment. All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.

Reasonable Adjustments

We want to make our recruitment processes accessible to everyone, so if there is any way that we can support you to enable you to be the best you can, please contact the HR team at [e-mail].