Site Office Administrator

Netwerk Adviseurs; Bolton; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a skilled Site Office Administrator to support a major sustainable energy project in Greater Manchester. In this dynamic role, you will oversee daily administrative tasks, ensuring smooth operations and effective communication between site teams and management. Your expertise in administration, budgeting, and safety compliance will be vital in maintaining high standards and supporting the project's success. This is an exciting opportunity to contribute to a significant project valued at over £480m while working in a collaborative and innovative environment.

Qualifications

• Experience in administrative roles for electrical contractors is essential.
• Strong computer skills and proficiency in Microsoft Office are required.

Responsibilities

• Manage daily office operations and support site teams effectively.
• Ensure compliance with safety regulations and maintain project documentation.

Skills

Administrative experience

Computer literacy

Organizational skills

Budgeting and cost tracking

Attention to detail

Knowledge of safety standards

Tools

Microsoft Office

Outlook

Word

Excel

Job description

The Company

Our client is a specialist contractor offering a diverse range of electrical and instrumentation services across industries such as oil and gas, pharmaceuticals, power, mining, and commercial sectors. With extensive expertise in engineering, construction, commissioning, and maintenance, our client consistently delivers high-quality projects on a global scale. They are dedicated to safety and innovation, providing integrated solutions to complex challenges and ensuring smooth operations in remote and demanding environments. Their service offerings include instrumentation, electrical systems, and telecoms, with a strong emphasis on reliability, efficiency, and sustainability.

The Project

As a highly experienced Site Office Administrator, you will manage day-to-day administrative tasks, ensuring smooth office operations supporting the site teams on a sustainable energy plant based in Greater Manchester, with values in excess of £480m.

Requirements

For this role, it is essential that you carry the following professional qualifications as a minimum:

• Experience working in an administrative position for a specialist electrical contractor delivering various energy development projects with values in excess of £480m

Additional skills:

• Computer literate
• Excellent organisation skills
• High standards for quality of work
• Basic understanding of budgeting, cost tracking, and financial reporting
• The ability to respond to inquiries and probe into any discrepancies as necessary
• Proficient in the use of the Microsoft Office package including Outlook, Word, and Excel
• A keen eye for detail, ensuring accuracy in documentation and compliance with regulations
• Solid understanding of relevant safety standards and regulations in the construction industry

The Role

• Job Title: Site Office Administrator
• Job Type: Freelance
• Project: £480m sustainable energy plant
• Location: Greater Manchester
• Duration: 18 months minimum
• Reporting to: Site Manager

Duties

• Team communications
• Handling incoming emails and mail
• Oversee and maintain office systems
• Receiving and replying to email queries
• Ensure records are consistently updated
• Printing, scanning, binding / filing documents
• Participating in HSEQ audits for ISO purposes
• Management of PPE for new starters and visitors
• Offering assistance to the Project team as needed
• Use Outlook, Word, and Excel on a day-to-day basis
• Greeting visitors and staff whilst managing building access
• Creating high-quality documents, reports, and presentations
• Liaising with staff and clients in an effective and professional manner
• Ensure the team is compliant with all company standards and procedures
• Providing general administrative support to the team and Directors as needed
• Monitor project costs, checking them against the budget, and reporting any differences
• Administrating site documents such as blueprints, contracts, safety records, and project plans
• Assist the HR department with the onboarding process for new personnel, ensuring a smooth transition
• Support the HR department with the management and coordination of the training management system
• Verify that all documentation is well-organized, up-to-date, and readily accessible to authorised personnel
• Oversee health and safety regulations are followed by tracking safety protocols, keeping safety records, and confirming all workers have the necessary certifications and training
• Providing regular updates and reports to senior management on the progress of the project, potential risks, or any issues that arise on-site
• Coordinating communication between contractors, site managers, clients, and suppliers for smooth project operations
• Track attendance, hours worked, and overall site activities while managing payroll records and processing timesheets
• Manage inventory levels and handle the purchasing of office equipment and stationery to ensure smooth office operations
• Provide a variety of administrative services, including managing document control and entering data efficiently
• Provide flexible support in various areas to ensure the efficient operation of the site office, assisting with administrative tasks as needed to maintain productivity
• Organise and coordinate travel arrangements, appointments, and schedules for senior site management, ensuring efficient time management and smooth operations