Project Office Administrator

ZipRecruiter; Liverpool; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a dedicated IT Project Office Administrator to support the Senior Technical Project Manager. This role involves coordinating project activities, managing schedules, and ensuring that deliverables are met on time and within budget. You will assist with documentation, resource management, and communication among team members and stakeholders. This position offers excellent development opportunities within a dynamic environment, making it perfect for those looking to advance their careers in project administration.

Qualifications

• Minimum of 2 years of experience in project administration.
• Familiarity with project management software and tools.

Responsibilities

• Assist in the planning and coordination of IT projects.
• Organize and schedule project meetings and track tasks.
• Prepare and maintain project documentation.

Skills

Project Management Software

Advanced Excel

Organizational Skills

Communication Skills

Problem-Solving

Education

Bachelor's degree in Information Technology

PRINCEII or APM – Foundation Level

Tools

MS Project

Job description

Job Description

Founded in 1866, The Denholm Group is a fifth- family business. To ensure the continued strength of the Group, each has carefully considered the longer-term view of the future. That is why today, The Denholm Group has purposefully evolved into four divisions: Shipping, Logistics, Seafoods and Industrial Services. Through this structure, The Denholm Group is able to manage its risk by having a number of different businesses influenced by various differing factors. Each division originates from shipping or maritime-related services and has developed and expanded its products and services to meet the ever-evolving market influences and customer requirements. This approach benefits all stakeholders, including shareholders, employees, customers, partners, suppliers, and the local communities in which we work.

Role Purpose:

• The IT Project Office Administrator will be responsible for supporting the Senior Technical Project Manager in the planning, execution, and completion of IT projects.
• The role will assist in coordinating project activities, managing schedules, and ensuring deliverables are met on time and within budget
• The project administrator will support IT management in administrative tasks around contract management and vendor support.

Main Responsibilities:

• Project Coordination: Assist in the planning and coordination of IT projects, ensuring all tasks are completed on schedule.
• Scheduling: Organize and schedule project meetings, record decisions, and track assigned tasks.
• Documentation: Prepare and maintain project documentation, including control logs, action plans, risk assessments, and progress reports.
• Resource Management: Assist in the procurement and allocation of project resources, such as equipment and software.
• Communication: Act as a point of contact for project team members and stakeholders, providing regular updates on project status.
• Quality Control: Monitor project progress and coordinate quality controls to ensure project standards are met.
• Procurement: Manage all IT related procurement tasks relating to projects, employee onboarding and all IT related services and solutions.
• Change Management – assist in developing training materials and delivering training.

Qualifications

• Technical Skills: Familiarity with project management software and tools, such as MS Project, Advanced Excel skills.
• Experience: Minimum of 2 years of experience in project administration or a similar role
• Education: Bachelor's degree in information technology, Computer Science, Business Administration, or a related field (desirable)
• PRINCEII or APM – Foundation Level (desirable)

Required Soft Skills:

• Organisational Skills: Strong ability to manage multiple tasks and prioritize effectively.
• Communication: Excellent verbal and written communication skills.
• Stakeholder engagement – People skills - Internal IT and Business, suppliers and consultants.
• Attention to Detail: High level of accuracy and attention to detail in documentation and task management.
• Problem-Solving: Strong analytical and problem-solving abilities.
• Teamwork: Ability to work collaboratively with project teams and stakeholders

In addition, this position will offer excellent development opportunities.

If this position suits your experience and career ambitions, please apply at your earliest convenience.