Site Logistics Administrator

J&B Hopkins Ltd; Fareham; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a meticulous Goods-In Administrator to enhance its operations on a flagship project. This role is pivotal in managing the administrative tasks associated with the receipt and documentation of materials. You'll ensure accurate record-keeping, facilitate communication with suppliers, and coordinate with procurement and site teams. This position offers a fantastic opportunity to be part of a dynamic team in a supportive environment that values personal development and innovation. If you thrive in a structured yet fast-paced setting and have a passion for logistics and administration, this role could be your next career step.

Benefits

Flexible Holiday Scheme

Onsite Gym

Flexible Working

Staff Social Events

Time off for charity work

Private Medical Insurance

Life Insurance

Company Contribution towards Eye Welfare

Employer Assistance Programme

Qualifications

• Experience in administrative roles within construction or logistics.
• Strong organisational and communication skills are essential.

Responsibilities

• Manage documentation and record-keeping for incoming goods.
• Coordinate with suppliers and site teams for deliveries.

Skills

Organisational skills

Communication skills

Microsoft Office (Excel, Word, Outlook)

Attention to detail

Procurement processes

Tools

Procurement or inventory management software

Job description

Location: Gosport – Site Based Role

Reports To: Contract Manager

Employment Type: Full-Time/Part-Time over 5 days a week. Fixed Term until December 2025

Salary: Competitive

About J.B. Hopkins

J.B. Hopkins is a prominent mechanical and electrical engineering contractor known for delivering exceptional construction projects across the UK. Our commitment to innovation, quality, and client satisfaction has made us a trusted name in the industry. As we continue to grow, we are looking for a meticulous and organised Goods-In Administrator to support our operations on a flagship project.

What we are looking for?

The Site Logistics Administrator will be responsible for managing all administrative tasks related to the receipt and documentation of materials delivered to our sites. This role involves ensuring accurate record-keeping, communication with suppliers, and coordination with the on-site and procurement teams along with booking in delivery with the onsite Logistics team. The ideal candidate will have excellent administrative skills and experience in a construction or logistics environment. Please note, this role does not involve physical handling of stock.

Key Responsibilities:

• Documentation & Record-Keeping:
  • Process and accurately document all incoming goods and materials against purchase orders and delivery notes.
  • Ensure all delivery paperwork is complete, accurate, and compliant with company policies.
  • Maintain organised digital and physical filing systems for all goods-in documentation.
• Supplier Communication:
  • Act as the primary administrative contact for suppliers regarding deliveries, ensuring clear and timely communication.
  • Liaise with suppliers to resolve any discrepancies or issues with deliveries, such as missing or incorrect items.
  • Coordinate with suppliers to confirm delivery schedules and track the progress of outstanding orders.
• Coordination with Site & Procurement Teams:
  • Work closely with the procurement team to ensure that all goods received are correctly logged and match the corresponding purchase orders.
  • Communicate with site teams to update them on the status of deliveries and resolve any issues related to received goods.
  • Assist in the coordination of documentation for materials that need to be returned or replaced.
  • Booking in delivery with the onsite Logistics team on agreed timed slots.
• Reporting & Analysis:
  • Generate regular reports on goods received, highlighting any discrepancies, delays, or issues encountered.
  • Provide administrative support for inventory and stock control processes by ensuring that all relevant information is accurately recorded.
  • Contribute to audits and reviews of goods-in processes, helping to identify areas for improvement.
• Support to the Finance Team:
  • Assist the finance team by ensuring that all goods-in information is correctly processed for invoicing and payment.
  • Collaborate with finance to resolve any billing or payment issues related to delivered goods.

Key Requirements

• Experience:
  • Previous experience in an administrative role within a construction, logistics, or similar environment.
  • Experience with goods-in or procurement processes is an advantage but not essential.
• Skills & Competencies:
  • Strong organisational skills with a keen attention to detail and accuracy.
  • Excellent communication skills, both written and verbal, with the ability to liaise effectively with suppliers and internal teams.
  • Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with procurement or inventory management software.
  • Ability to manage multiple tasks and priorities in a fast-paced environment.
• Personal Attributes:
  • Proactive and self-motivated, with a strong sense of responsibility.
  • A team player with a positive attitude and the ability to work collaboratively.
  • Adaptable and open to learning new systems and processes.

Our commitment to you

As a key member of our team you will be encouraged to develop yourself further using all the tools made available to you by the business. Our in-house HR team will work alongside you and your line manager to develop a bespoke development plan tailored to your needs.

We also offer a host of benefits across our business, including:

• Flexible Holiday Scheme
• Onsite Gym
• Flexible Working
• Staff Social Events
• Time off to commit to charity work and good causes
• Private Medical Insurance
• Life Insurance
• Company Contribution towards Eye Welfare
• Employer Assistance Programme that goes above and beyond

Be yourself

Our clients come from all walks of life and so do our colleagues. That's why we're proud to be an equal opportunity employer and actively encourage applications from all backgrounds. At Hopkins, we believe everyone is capable of achieving great things - no matter your age, gender, gender identity, gender expression, ethnicity, sexual orientation, disabilities, religion, or beliefs. We celebrate difference and everything that makes our colleagues unique.

To make your journey with us accessible and individual to you, we encourage you to let us know if you'd like a little extra help with your application, or if you have any individual requirements at any stage along your recruitment journey. We are here to support you, so please reach out to our team.