Site Coordinator

Atlas NextWave; Lowestoft; On-site; GBP 25,000 - 35,000; Full time

Job summary

Atlas NextWave is seeking a Site Coordinator to provide administrative and operational support to the Site Management team on wind project sites. You will act as the central point of contact for site personnel, visitors, customers, subcontractors, and suppliers, ensuring safe, compliant, and efficient project execution.

You will manage site reports, travel arrangements, meetings, and procurement tasks while maintaining strong communications within a multicultural team.

Qualifications

• Proven experience in office administration or a similar role.
• Familiarity with office management processes, preferably in offshore wind.
• Experience living and working in an intercultural environment.

Responsibilities

• Coordinate and maintain site reports, records, databases, KPI metrics, crew change information, and personnel documentation.
• Arrange travel, accommodation, transport manifests, and logistics for site personnel.
• Act as the site's first point of contact, managing visitors, communications, and reception duties.
• Organize meetings, prepare minutes, and support general site administration.
• Monitor office supplies, process purchase orders, and support budget checks.
• Maintain compliance with company policies and EH&S requirements.
• Assist and train colleagues as required.

Skills

Business administration

Organizational skills

Communication

MS Office 365

English proficiency

SAP

Schedule management

Data analysis

Safety awareness

Wind industry knowledge

Tools

SAP

Microsoft Office 365

Job description

The Site Coordinator provides administrative and operational support to the Site Management team, acting as a central point of contact for site personnel, visitors, customers, subcontractors, suppliers, and back-office functions. The role supports the safe and efficient execution of construction projects while ensuring compliance with our clients procedures and policies.

Key Responsibilities

• Coordinate and maintain site reports, records, databases, KPI metrics, crew change information, and personnel documentation.
• Arrange travel, accommodation, transport manifests, and logistics for site personnel.
• Act as the site's first point of contact, managing visitors, communications, and reception duties.
• Organize meetings, prepare minutes, and support general site administration.
• Monitor office supplies, process purchase orders where required, and support budget checks.
• Maintain compliance with company policies and Environment, Health & Safety requirements.
• Assist and train colleagues as required.

Skills & Competencies

• Strong business administration and organizational skills.
• Excellent communication skills in multicultural environments.
• Customer-focused, service-minded, and team-oriented approach.
• Proficiency in English and Microsoft Office 365 applications.
• Knowledge of SAP, schedule management, reporting, and data analysis.
• Safety-conscious with an interest in construction projects and the wind industry.

Qualifications & Experience

• Proven experience in office administration, business administration, or a similar role.
• Familiarity with office management processes, preferably within the Offshore Wind Industry.
• Experience living and working in an intercultural environment.

Additional Requirements

• Customer focus, analytical ability, and adaptability to change.
• No PWTCF training profile required for onshore roles; however, site or country-specific requirements may apply (e.g., UK Safety Passport).
• E-learning and online training completion as required.