Site Administrator/Timewriter - HVP

Bilfinger; Carrington; Hybrid; GBP 21,000 - 28,000; Full time

Job summary

Bilfinger UK is seeking an organised Site Admin Support to provide comprehensive administrative assistance to the Site Project Team at Carrington, Manchester, and Birchwood with one day of work-from-home per week.

Key duties include handling timesheets, training coordination, SAP-based purchasing, and maintaining confidential personnel data in compliance with GDPR. The role requires strong MS Office skills and a professional, detail‑oriented approach.

Qualifications

• Experience as an Administrator or Site Admin Support is essential.
• Proficient with MS Office (Excel/Word/PowerPoint) and Teams.
• Ability to manage confidential information and GDPR requirements.

Responsibilities

• Provide administrative support to the Site Project Team and HVP Team.
• Coordinate training needs and ensure E-Learning completion.
• Process timesheets and support queries from employees and agency workers.
• Raise purchase orders via SAP and resolve invoice queries.
• Handle on-site IT requests, PPE provisioning and office space management.
• Plan meetings and prepare regular reports, maintain filing systems.

Skills

MS Office

Time management

Attention to detail

Communication

Organisation

Driving licence

CCNSG safety passport

Tools

SAP

Job description

Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.

We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.

This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.

The Role

Providing comprehensive support to the Site Project Team, assisting in daily office needs and managing general administrative activities. A highly organised and detail-oriented individual. The role requires handling sensitive and confidential information with discretion. The role will be Site (Carrington, Manchester) and Birchwood office, with one day WFH

Key Responsibilities

Support the Site Team wide range of Office based tasks to include but not limited to or in any order of priority

• Provide administrative support to HVP Team.
• Support Sites employees with their training needs and ensure all E-Learning is completed.
• Understand the time writing, ensuring all timesheets are entered on to the MPower system, support site with queries and amendments both employees and Agency workers
• Reconciling Allocation sheets with MPower timesheets and submit to client.
• Raise purchase orders via the SAP system and resolve invoice queries, including processing purchase order amendments.
• Process Goods Receipt Notification (GRN) documentation, including proof of deliveries and collection notes.
• Responsible for the on-site administrative duties i.e. IT requests, PPE/Clothing provisions, and office space.
• Order office/welfare supplies
• Assist with the maintaining of the filing system, both Digital and Paper.
• Handle sensitive personnel data according to the requirements of GDPR
• Plan meetings
• Assist in the preparation of regularly scheduled reports
• Maintain office policies and procedures
• In conjunction with H&S Dept, updating all welfare / notice boards with latest BUK Comms and safety information
• Maintain contact lists
• Provide general support to visitors to Site, Handling guests and clients i.e. sign & out register etc
• Act as the point of contact for internal and external clients
• Manage the site office facility, liaise with BUK Facilities manager and suppliers/maintenance team

Skills & Experience

• Proven experience as an Administrator or Site Admin Support Role
• Knowledge of office systems and procedures
• Working knowledge of office equipment
• Proficiency in MS Office (MS Excel, Teams, Word and PowerPoint)
• Excellent time management skills and the ability to prioritise work
• Strong attention to detail
• Excellent written and verbal communication skills
• Strong organisational skills with the ability to multi-task
• Preferable experience of SAP (not essential training will be given)
• Driving licence.& CCNSG (safety passport) - Essential