Site Administrator (Construction)

CNX Recruitment; City of Edinburgh; On-site; GBP 22,000 - 30,000; Full time

Job summary

CNX Recruitment, partnering with a leading construction contractor, seeks an organised Construction Site Administrator / Document Controller for a refurbishment project in Leith, Edinburgh. You will support day-to-day site operations, manage documentation, and ensure records are accurate and accessible for site teams and subcontractors.

Ideal candidates will be IT literate with a keen eye for detail, able to handle multiple tasks on a busy live site, and comfortable coordinating with site

Qualifications

• Previous experience in construction administration or document control.
• Experience on a live construction site is highly desirable.
• Strong understanding of construction documentation and drawing revision control.
• Confident with Outlook, Word and Excel.

Responsibilities

• Provide administrative support to site management and project team.
• Manage and maintain project documentation, keeping records up to date.
• Control issue, receipt and distribution of drawings and technical documents.
• Maintain document registers, drawing schedules and revision control.
• Ensure latest drawings and project info are accessible to site personnel.
• Assist with RFIs, technical submissions and project correspondence.
• Maintain site filing systems, electronic and hard copy.
• Coordinate emails, correspondence and project communications.
• Assist with site reports, meeting minutes and progress updates.
• Maintain attendance records, delivery docs and general site records.
• Support subcontractor documentation including certificates and compliance.
• Assist with handover documentation and O&M manuals.
• Ensure records align with company procedures and provide site admin support.

Skills

Organised

IT literate

MS Office proficiency

Communication skills

Tools

Viewpoint

Aconex

Job description

CNX Recruitment is working in partnership with a leading construction contractor to recruit an organised and proactive Construction Site Administrator / Document Controller to join their team on a refurbishment project based in Leith, Edinburgh.

This is an excellent opportunity for an experienced construction administrator or document controller to play an important role in supporting the smooth day-to-day running of a busy construction site.

Working closely with the Site Management team, you will be responsible for maintaining accurate project documentation, coordinating site administration and ensuring important project information is recorded, distributed and easily accessible throughout the refurbishment programme.

The successful candidate will be highly organised, IT literate and comfortable working in a fast-paced construction site environment.

Key Responsibilities

• Provide comprehensive administrative support to the site management and wider project team.
• Manage and maintain all project documentation, ensuring records are accurate and up to date.
• Control the issue, receipt and distribution of drawings, specifications and technical documents.
• Maintain document registers, drawing schedules and revision control systems.
• Ensure the latest drawings and project information are available to site personnel and subcontractors.
• Assist with the management of RFIs, technical submissions and other project correspondence.
• Maintain site filing systems, both electronically and in hard copy.
• Coordinate incoming and outgoing emails, correspondence and project communications.
• Assist with compiling and maintaining site reports, meeting minutes and progress updates.
• Maintain site attendance records, delivery documentation and general site records.
• Support the administration of subcontractor documentation, including relevant certificates and compliance records.
• Assist with the preparation of handover documentation and O&M manuals.
• Ensure all project records are maintained in line with company procedures.
• Provide general administrative support to ensure the efficient operation of the site office.

Requirements & Experience

• Previous experience in a construction administration or document control position.
• Experience working within a live construction site environment is highly desirable.
• Strong understanding of construction documentation and drawing revision control.
• Confident using Microsoft Office, particularly Outlook, Word and Excel.
• Experience using document management systems or platforms such as Viewpoint, Aconex or similar would be advantageous.
• Excellent organisational skills with strong attention to detail.
• Ability to manage multiple tasks and prioritise workloads effectively.
• Confident communicator, comfortable liaising with site teams, subcontractors and external stakeholders.
• A proactive approach with the ability to work independently and as part of a wider project team.

The Role

This position will be based on site in Leith, Edinburgh, supporting the delivery of a hotel refurbishment project.

The successful candidate will become an integral part of the project team, helping maintain high standards of administration, document control and project coordination throughout the works.