Site Administrator

Hoot Recruit; United Kingdom; In loco; GBP 22.000 - 28.000; Tempo pieno

Descrizione del lavoro

Hoot Recruit is seeking an organised On-Site Administrator to support day-to-day administration at a busy Deeside site. This hands-on role includes managing timesheets, attendance records, and staff sign-in/out, ensuring records are accurate and up to date.

The successful candidate will be comfortable liaising with scaffolders, subcontractors and site personnel, with strong IT skills (Excel, Word, email) and the ability to handle multiple tasks in a fast-paced environment.

Competenze

• Previous experience in an administrative, site administration, or office support role.
• Strong attention to detail, particularly when recording working hours and checking timesheets.
• Good organisational skills and the ability to manage paperwork and deadlines.
• Confident communication skills when dealing with site workers, subcontractors, and management.
• Good IT skills, including Microsoft Excel, Word, and email.
• The ability to work independently, use initiative, and maintain accurate records.
• A practical, professional approach and the confidence to follow up missing information or discrepancies.
• Experience working on a construction, scaffolding, engineering, or industrial site would be beneficial but is not essential for a candidate with the right administrative skills

Mansioni

• Collect, check, and maintain timesheets for scaffolders and other site-based personnel.
• Accurately record and monitor staff sign-in and sign-out times, attendance, and working hours.
• Ensure timesheets and working-hour records are completed correctly and submitted within required deadlines.
• Liaise with scaffolders, subcontractors, supervisors, and other site personnel to resolve queries relating to hours worked and attendance.
• Complete and maintain general site documentation, records, forms, and administrative paperwork.
• Keep filing systems and site records organised, ensuring information is readily available when required.
• Assist with the preparation and processing of paperwork for payroll, invoicing, or internal reporting, as required.
• Follow site procedures for workforce recording, documentation, and administration.
• Provide general administrative support to the site management team and help ensure the smooth day-to-day running of site operations.

Conoscenze

Organised

Attention to detail

Communication skills

Independent working

Strumenti

Microsoft Excel

Microsoft Word

Email

Descrizione del lavoro

The Role

We are currently recruiting for an organised and reliable On-Site Administrator to join our client, supporting the day-to-day administration of a busy site environment based in Deeside.

This is a hands-on administrative role involving the management of timesheets, workforce attendance records, staff sign-in and sign-out times, and a range of general site paperwork. You will play an important part in ensuring that site records are accurate, up to date, and completed efficiently.

The ideal candidate will be highly organised, comfortable dealing with site personnel and subcontractors, and confident managing multiple administrative tasks in a fast-paced working environment.

Previous experience in construction, scaffolding, industrial sites, or a similar operational environment would be advantageous, although strong administration skills and attention to detail are essential.

Key Responsibilities

• Collect, check, and maintain timesheets for scaffolders and other site-based personnel.
• Accurately record and monitor staff sign-in and sign-out times, attendance, and working hours.
• Ensure timesheets and working-hour records are completed correctly and submitted within required deadlines.
• Liaise with scaffolders, subcontractors, supervisors, and other site personnel to resolve queries relating to hours worked and attendance.
• Complete and maintain general site documentation, records, forms, and administrative paperwork.
• Keep filing systems and site records organised, ensuring information is readily available when required.
• Assist with the preparation and processing of paperwork for payroll, invoicing, or internal reporting, as required.
• Follow site procedures for workforce recording, documentation, and administration.
• Provide general administrative support to the site management team and help ensure the smooth day-to-day running of site operations.

About You

We are looking for someone who is dependable, methodical, and confident taking responsibility for a wide range of administrative duties.

You will ideally have:

• Previous experience in an administrative, site administration, or office support role.
• Strong attention to detail, particularly when recording working hours and checking timesheets.
• Good organisational skills and the ability to manage paperwork and deadlines.
• Confident communication skills when dealing with site workers, subcontractors, and management.
• Good IT skills, including Microsoft Excel, Word, and email.
• The ability to work independently, use initiative, and maintain accurate records.
• A practical, professional approach and the confidence to follow up missing information or discrepancies.

Experience working on a construction, scaffolding, engineering, or industrial site would be beneficial but is not essential for a candidate with the right administrative skills