Site Administrator

Culina Group; Sutton-in-Ashfield; On-site; GBP 26,000 - 29,000; Full time

Job summary

An established industry player is seeking a dedicated Site Administrator to join their thriving team. This role involves providing essential administrative support, managing financial data, and ensuring smooth site operations. You will play a crucial part in reconciling labor costs, managing purchase orders, and supporting customer service functions. With a commitment to employee development and a vibrant workplace culture, this opportunity offers a chance to grow within a dynamic logistics environment. Join a winning team that values your contributions and offers great benefits!

Benefits

28 days annual leave including bank holidays

Pension scheme with employer contributions

Life Assurance

Access to Employee Assistance Programme

Eye Care Vouchers

Employee of the Month/Year recognition

Over 50 retailer discounts

Qualifications

• Excellent problem-solving and analytical skills required.
• Proficiency in Microsoft Office, especially Excel.

Responsibilities

• Provide financial information and administrative support.
• Manage purchase order process and supplier communication.
• Support customer service functions and manage site facility issues.

Skills

Problem-solving

Analytical skills

Organizational skills

Effective communication

Microsoft Office proficiency

Tools

Microsoft Excel

Job description

Great Bear (Part of the Culina Group) provides distribution services to FMCG clients. Customer-centric service focus is delivered through a site-level empowered culture.

At Culina, we have a winning culture; we believe that our culture is one of the reasons our company continues to thrive… A place where you're valued, challenged, and inspired!

Job Description

Due to continued growth, our Mansfield site is now looking for a Site Administrator to join their team on a full-time permanent basis!

Salary: £26,500-£28,500 per annum, depending on experience.

Working hours: Monday-Friday, 8:30am-4:30pm.

As a Site Administrator, you will be responsible for providing financial information, administrative support, and site facilities. Creating timely, accurate data to contribute to the overall success of the site.

Key Duties of a Site Administrator:

• Timely reconciliation of labour deployment, agency hours, and transport subcontract costs.
• Management of purchase order process to completion, including logs, nominal coding, sign-off, and communication with suppliers.
• Raising purchase orders and tracking progress, ensuring critical paths and delivery schedules are followed.
• Provision of information internally and externally to customers as required.
• Ordering and control of consumables, including uniforms, stationery, and others.
• Supporting finance team through weekly costings and month-end processes.
• General administrative support, including note-taking, hotel bookings, organizing functions, and managing communication boards.
• Identifying opportunities for cost savings.
• Supporting customer service functions, directing calls and emails.
• Managing site facility issues, sourcing quotes, contractor inductions, and ensuring timely repairs.

Qualifications

• Excellent problem-solving, analytical, and organizational skills.
• Ability to make decisions under pressure and tight deadlines.
• Flexible and adaptable approach to meet business needs, especially during peak periods.
• Effective communication at all levels within the business.
• Ability to handle confidential and sensitive information.
• Proficiency in Microsoft Office and Excel.

Additional Information

We are committed to making Great Bear a great place to work. We value diversity and employee development, recognizing success for hardworking performers.

Our learning and development programmes are open to all employees, offering opportunities to shape your future within logistics and foster a thriving team culture.

Our people drive our success, which is why we offer benefits such as:

• Annual Leave: 28 days including bank holidays.
• Pension scheme: 4% employee and 4% employer contributions.
• Life Assurance: x2 your annual salary.
• Wellness: Access to confidential counselling and legal services 24/7 via our Employee Assistance Programme.
• Eye Care Vouchers: Discounts on eye tests and glasses.
• Reward & Recognition: Employee of the Month/Year, long service awards, and other recognitions.
• Everyday discounts: Over 50 retailer discounts through our benefit platform.

If you meet the requirements and are looking for your next career opportunity, please apply now and join our #WinningTeam!