Project Manager Services Coordinator

Vertiv Co; Bedford; On-site; GBP 30,000 - 40,000; Full time

Job summary

Vertiv Co in Bedford is looking for a Site Coordinator to assist the Project Manager in delivering project phases. You will be responsible for scheduling, organizing, and tracking work to ensure project requirements are met effectively.

The ideal candidate will be proactive, highly organized, and possess strong communication skills. Familiarity with Microsoft Project and Excel will be advantageous. Join a dynamic team and contribute to successful project delivery outcomes.

Qualifications

• Highly organised and proactive, with excellent time management, planning & communication skills.
• Project management experience advantageous.
• Experience of Microsoft Project and/or Excel advantageous.

Responsibilities

• Work with the Project Manager to manage inbound OEM devices.
• Maintain schedules as required.
• Attend meetings, taking notes and passing information.
• Arrange subcontractors and delivery teams as required.

Skills

Organizational skills

Time management

Communication skills

Project management experience

Problem solving

Tools

Microsoft Project

Excel

Job description

As a site coordinator you will report to the Project Manager and be responsible for supporting all areas of a project delivery and commissioning phase.

As an integral part of the project day‑to‑day activities, you will assist with all aspects of scheduling, organising, and tracking work.

Working alongside a project delivery team (PM, Logistics, Subcontractors, Service, Client), you will be incredibly driven, dependable and passionate about understanding and pre‑empting project delivery requirements, ensuring dependencies are unblocked.

The Site Coordinator will also be required to participate in a variety of areas including but not limited to the following:

• Attendance at Site based meetings
• Regional resource planning
• Reporting on client‑based snag and progress tracking systems
• Transaction process management improvement

ESSENTIAL JOB FUNCTIONS

• Working with the Project Manager to interpret and manage inbound OEM devices and site‑based activities
• Maintaining schedules as required
• Report any problems/risks uncovered to the Project Manager
• Attending meetings & reviews, taking concise and comprehensive notes, and passing information to the team and client as required
• Arranging subcontractors and delivery teams as required
• Working with QA to ensure any issues are raised and noted
• Undertaking relevant on‑the‑job training where required and keep up‑to‑date with site requirements
• Instil a good H&S environment
• Other tasks as required
• Be a proactive member of the EMEA projects team and attend meetings as required
• Assist in identifying and implementing improvement initiatives to reduce lead times, minimise inventory and increase efficiency and profitability
• Improve management of sub‑contract activity including maintenance of preferred supplier status and performance measurement statistics, keeping subcontracts spend to a minimum
• Perform other duties and oversee special projects and assignments as directed by the EMEA Projects Team

JOB QUALIFICATIONS

• Highly organised and proactive, with excellent time management, planning & communication skills
• Project management experience advantageous
• Experience of Microsoft Project and/or Excel advantageous
• Experience working within site based role advantageous
• Practical and methodical approach to problem solving
• Demonstrates dependability and commitment to project/tasks
• Flexible approach with the ability to adapt with change
• Ability to work under pressure and to strict deadlines

Ensure that any activity, task and responsibility required by role in terms of the International Trade Compliance Regulation is managed and performed in full compliance with the Company ITC certification program.