Site Administrator

Hales Group Ltd; Lowestoft; On-site; GBP 20,000 - 26,000; Full time

Benefits offered by this job

Immediate start

Job summary

Hales Group is seeking a proactive Site Administrator to support the day-to-day operations of a busy Lowestoft site. You will provide essential administrative support across multiple functions, reporting to the Operations Manager.

Based on experience, you will handle purchase orders, contractor inductions, timesheets, and compliance records while maintaining efficient site documentation. Immediate start available for the right candidate, 6-month FTC, on-site hours 08:00–16:00.

Qualifications

• Prev. administration experience in operational or office settings.
• Strong organisational skills and ability to prioritise.
• Excellent attention to detail and accuracy.
• Good written and verbal communication.
• Proficiency with Microsoft Word, Excel, Outlook and PowerPoint.

Responsibilities

• Provide general administrative support to the site and wider team.
• Raise purchase orders and coordinate orders with suppliers.
• Act as a first point of contact for visitors, contractors and site enquiries.
• Manage contractor inductions, documentation, PPE requirements and site access.
• Maintain shift schedules and workforce records.
• Verify timesheets and assist with invoice processing.
• Keep training, compliance and Health & Safety records up to date.
• Maintain accurate filing systems and site documentation.

Skills

Office administration

Microsoft Office

Organisational skills

Attention to detail

Communication skills

Time management

Teamwork

Purchasing / supplier administration

Tools

Excel

Outlook

PowerPoint

Word

Purchasing system

Job description

SiteAdministrator

LOCATION: Lowestoft

PAY: Competitive, dependent on experience

TERM: 6 Month FTC

HOURS: Monday to Friday, 08:00 - 16:00 (on-site)

START: Immediate start preferred

We are seeking a proactive and organised SiteAdministrator to support the smooth day-to-day operation of a busy site in Lowestoft. Reporting to the Operations Manager, you will provide essentialadministrative support across multiple business functions, helping to ensure the site remains efficient, compliant and well organised.

Key Responsibilities

• Provide generaladministrative support to the site and wider team.
• Raise purchase orders and coordinate orders with suppliers.
• Act as a first point of contact for visitors, contractors and site enquiries.
• Manage contractor inductions, documentation, PPE requirements and site access.
• Maintain shift schedules and workforce records.
• Verify timesheets and assist with invoice processing.
• Keep training, compliance and Health & Safety records up to date.
• Maintain accurate filing systems and site documentation.

Key Skills Required

• Previousadministration experience within operational or office environments.
• Strong organisational skills with the ability to manage competing priorities.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Good working knowledge of Microsoft Office, including Word, Excel, Outlook and PowerPoint.
• Ability to work independently and as part of a team.
• Professional approach when dealing with colleagues, visitors and contractors.
• Purchasing, supplieradministration or complianceadministration experience would beadvantageous.

What's on Offer

• A varied and rewarding role within a busy team.
• Exposure to multiple areas of the business.
• A collaborative and supportive working environment.
• Immediate start available for the right candidate.

Why work for Hales Group?

All of our Consultants are committed and experienced in what they do and have been operating in Lowestoft for many years. We treat candidates as our customers and aim to find the right job solution for you.

Hales Group Ltd collects and keeps information from applicants so that we can monitor our recruitment process, ensure compliance with our Equal Opportunities policy, and, when appropriate, send you details of future job opportunities. We keep your name,address, and details of your application. If you do not want us to do this, please contact your local branch.