Site Administrator

Wates Group; Liverpool; On-site; GBP 22,000 - 32,000; Full time

Job summary

Wates Construction in Liverpool is seeking a proactive Site Administrator for the HMP Liverpool project. You will support the site team with day-to-day administration, document control, and coordination of meetings and communications in a live custodial environment.

The role requires strong organisational skills, proficient use of MS Office, and the ability to manage confidential information while liaising with stakeholders across multiple teams.

Qualifications

• Experience in administrative or project support roles.
• Strong organisational skills with excellent attention to detail.
• Proficient in Microsoft Office; able to handle confidential information.
• Experience in construction or custodial project environment is beneficial.

Responsibilities

• Provide day-to-day administrative support to the project team.
• Maintain project documents, records and filing systems.
• Support document control and ensure information is up to date.
• Coordinate meetings, diaries and site communications.
• Prepare meeting agendas, take minutes and follow up on actions.
• Assist with reports, presentations and project documentation.
• Support site inductions, training records and compliance documents.
• Liaise with colleagues, subcontractors and suppliers.
• Process and distribute correspondence and information.
• Maintain accurate records in line with procedures.
• Provide ad hoc administrative support to the wider team.

Job description

Wates Construction | Liverpool

Are you an organised, proactive administrator who enjoys being at the heart of a busy team?

Site Administrator – HMP Liverpool

Wates Construction is looking for a Site Administrator to join our project team at HMP Liverpool, providing essential administrative support to help keep the project running smoothly.

Working within a live custodial environment, you'll be an important part of the site team, supporting colleagues with everything from document control and site records to meetings, communications and day-to-day project administration.

This could be a great opportunity for someone with experience in construction, engineering or another fast-paced environment who is looking to develop their career with a leading Tier 1 contractor.

What You'll Be Doing

As Site Administrator, you'll provide day-to-day administrative support to the project team, helping to ensure information is accurate, organised and readily available.

Your Responsibilities Will Include

• Providing general administrative support to the site and project team
• Maintaining project documents, records and filing systems
• Supporting with document control and ensuring information is kept up to date
• Coordinating meetings, diaries and site communications
• Preparing meeting agendas, taking minutes and following up on actions
• Assisting with reports, presentations and project documentation
• Supporting site inductions, training records and other compliance documentation
• Liaising with colleagues, subcontractors, suppliers and other project stakeholders
• Processing and distributing correspondence and information
• Helping to maintain accurate records in line with project and company procedures
• Providing ad hoc administrative support to the wider team as required

What We're Looking For

We're looking for someone who is organised, approachable and comfortable working within a busy project environment.

You’ll Ideally Have

• Previous experience in an administrative or project support position
• Strong organisational skills with excellent attention to detail
• Good working knowledge of Microsoft Office, including Word, Excel, Outlook and Teams
• The ability to prioritise tasks and manage changing workloads
• Strong written and verbal communication skills
• Confidence working with a range of colleagues and stakeholders
• A proactive and collaborative approach
• The ability to handle project information appropriately and confidentially

Previous experience within construction, engineering, facilities management or a similar project environment would be beneficial, but we're also interested in candidates with strong transferable administrative experience.

Important: Working Within a Live Prison Environment

HMP Liverpool is a live operational prison and, as a result, this position is subject to the successful completion and ongoing maintenance of the necessary security and prison clearances.

The relevant vetting and clearance process will form part of the recruitment and onboarding process, and appointment to the role will be conditional upon the required clearances being obtained.

Candidates should also be comfortable working within the procedures and restrictions associated with a live custodial environment.

Why Wates?

Joining Wates gives you the opportunity to become part of a leading construction business and work alongside an experienced project team on an important and challenging project.

You’ll be joining a collaborative environment where your contribution matters, with opportunities to learn, develop and build your career.