Site Administrator

Wates; Liverpool; On-site; GBP 21,000 - 32,000; Full time

Job summary

Wates Construction in Liverpool is seeking a Site Administrator to join the project team at HMP Liverpool, providing essential administrative support to keep the project running smoothly. You will handle document control, site records and day-to-day project administration within a live custodial environment.

This role requires organisation, attention to detail and the ability to coordinate with colleagues, subcontractors and stakeholders while navigating security clearances and rigid processes

Qualifications

• Previous administrative or project support experience.
• Strong organisational skills with attention to detail.
• Experience with document control and filing systems.
• Ability to coordinate meetings and take minutes.
• Comfort working in a live custodial environment with security clearances.

Responsibilities

• Provide day-to-day administrative support to the project team.
• Maintain project documents, records and filing systems.
• Support document control and ensure information is up to date.
• Coordinate meetings, diaries and site communications.
• Prepare meeting agendas, take minutes and follow up on actions.
• Assist with reports, presentations and project documentation.
• Support inductions, training records and compliance documentation.
• Liaise with colleagues, subcontractors, suppliers and stakeholders.
• Process and distribute correspondence and information.
• Help maintain accurate records in line with procedures.
• Provide ad hoc administrative support to the wider team; security clearances required.

Job description

Wates Construction is looking for a Site Administrator to join our project team at HMP Liverpool, providing essential administrative support to help keep the project running smoothly. Working within a live custodial environment, you'll be an important part of the site team, supporting colleagues with everything from document control and site records to meetings, communications and day-to-day project administration. This could be a great opportunity for someone with experience in construction, engineering or another fast-paced environment who is looking to develop their career with a leading Tier 1 contractor.What You’ll Be Doing As Site Administrator, you’ll provide day-to-day administrative support to the project team, helping to ensure information is accurate, organised and readily available. Your responsibilities will include:

• Providing general administrative support to the site and project team
• Maintaining project documents, records and filing systems
• Supporting with document control and ensuring information is kept up to date
• Coordinating meetings, diaries and site communications
• Preparing meeting agendas, taking minutes and following up on actions
• Assisting with reports, presentations and project documentation
• Supporting site inductions, training records and other compliance documentation
• Liaising with colleagues, subcontractors, suppliers and other project stakeholders
• Processing and distributing correspondence and information
• Helping to maintain accurate records in line with project and company procedures
• Providing ad hoc administrative support to the wider team as required, HMP Liverpool is a live operational prison and, as a result, this position is subject to the successful completion and ongoing maintenance of the necessary security and prison clearances.

The relevant vetting and clearance process will form part of the recruitment and onboarding process, and appointment to the role will be conditional upon the required clearances being obtained. Candidates should also be comfortable working within the procedures and restrictions associated with a live custodial environment.

Why Wates?

Joining Wates gives you the opportunity to become part of a leading construction business and work alongside an experienced project team on an important and challenging project. You’ll be joining a collaborative environment where your contribution matters, with opportunities to learn, develop and build your career.

We’re looking for someone who is organised, approachable and comfortable working within a busy project environment. You’ll ideally have:

• Previous experience in an administrative or project support position
• Strong organisational skills with excellent attention to detail
• Good working knowledge of Microsoft Office, including Word, Excel, Outlook and Teams
• The ability to prioritise tasks and manage changing workloads
• Strong written and verbal communication skills
• Confidence working with a range of colleagues and stakeholders
• A proactive and collaborative approach
• The ability to handle project information appropriately and confidentially

Previous experience within construction, engineering, facilities management or a similar project environment would be beneficial, but we’re also interested in candidates with strong transferable administrative experience.