Site Administrator

Confidential; Guildford; On-site; GBP 23,000 - 29,000; Full time

Job summary

Enpure Ltd seeks a proactive Site Administrator for a circa 3‑month contract at our Guildford site. You will manage deliveries, access control, filing, and site records, supporting procurement, safety and project teams daily.

Responsibilities include coordinating material deliveries, logging documents into PuMA and BiM360, updating CPP reminders, and organizing meetings. Maintain health and safety records and perform general admin duties.

Qualifications

• Experience in site administration and document control.
• Proactive and able to coordinate multiple tasks.
• Good understanding of basic health & safety principles.

Responsibilities

• Log deliveries in and out of the Site, scan delivery tickets and log in PuMA.
• Manage Site Access Gate controls for longer-term office/operatives.
• Maintain Site Receiving Report with Procurement/Expediting.
• Maintain Site Filing System; scan RAMS, Lift Plans, safety records to BiM360.
• Compile ITF/ITP paperwork and Site Safety Packs.
• Coordinate material deliveries and subcontractor onboarding.
• Monitor submission dates to site by Sub-Contractors and report compliance.
• Print and organise drawings, programme, and check sheets.
• Maintain site safety boards and toolbox talk records.
• Co-ordinate Thames Water Safety Passport Training.
• General office administration and correspondence.

Skills

Administration

Document control

Health & safety

Coordination

Communications

Tools

PuMA

BiM360

Site Requisition system

RAMS

Job description

Enpure Ltd are looking for an positive, enthusiastic and driven Site Administrator for approximately 3 months contract for our site at Guildford.

Main Duties & Responsibilities

• Log all Deliveries into and out of the Site, scan in delivery tickets and log deliveries in PuMA
• Management of Site Access Gate controls for longer term site office / operatives
• Maintain Site Receiving Report in co-ordination with Procurement / Expediting Team
• Maintain Site Filing System scan all hard copy documentation appropriately - RAMS, Lift Plans, site safety audit and induction records, uploading to BiM360 and server as required
• Compiling register and copies of completed ITF/ITP Paperwork and Site Safety Packs
• Assist the co-ordination of Material Deliveries and Sub-Contractor onboarding
• Monitor submission to dates to site by Sub-Contractors and report compliance
• Print and organise hard copies of information as required Drawings, POWRA, ITP/Check sheets, Programme
• Maintaining various company registers regarding logging travel, requisitions, company driver details etc.
• Site document update tracking (e.g. Monthly update to CPP reminders)
• Maintenance of site safety boards
• Record keeping of toolbox talks
• Co-ordination of the Thames Water Safety Passport Training
• General Office administration
• Typing, copying and distribution of letters, reports, memos, minutes and any other documentation or correspondence as required.
• Answering telephones, taking and passing on messages to the appropriate persons.
• To open incoming mail to the company each morning.
• Arranging meetings, conference rooms and facilities and taking minutes if required.
• Undertaking ad hoc administrative projects as and when required
• Ordering site materials as and when required using Site Requisition system. Maintain register of Site Requisitions
• Conducting on site visitor inductions, and maintaining records
• Drugs and Alcohol testing, and maintaining records
• To comply with all Health and Safety responsibilities commensurate with the role, as outlined in the Health and Safety policy.
• Assist Technical Author with Asset Data collection (Equipment Collection Template)
• Any other duties commensurate with the position as may be assigned from time to time.

Enpure is an equal opportunities employer. We welcome applications from all backgrounds and are committed to an inclusive recruitment process. If you require any reasonable adjustments at any stage, please let us know.