Site Administrator

Confidential; Cambridgeshire and Peterborough; On-site; GBP 24,000 - 35,000; Full time

Job summary

Confidential is seeking a Construction Site Administrator to join a Main Contractor on a large Bedford project over the next 2–3 years. The role involves front of house duties, meeting calendar management, admin support, documentation control and coordination with the QS team for deliveries.

You will also handle timesheets, expenses, invoices, catering, and H&S data collection, while supporting the Project Director and Design Manager with handover documentation and planning conditions where

Qualifications

• Duties cover site admin tasks
• Experience with MS Office preferred
• Ability to manage multiple admin tasks

Responsibilities

• Manage meeting calendars
• Replenish office supplies and consumables
• Front of house for visitors and enquiries
• Provide general admin support to the site
• Manage correspondence, filing and scanning
• Assist with timesheets, expenses and invoice processing
• Coordinate meetings, agendas, minutes and actions
• Oversee site cleaner
• Manage printers and supplies
• Provide delivery notes to QS team
• Arrange catering for meetings when needed
• Collect H&S data from supply chain
• Assist with BIM/COB with handing over docs
• Support Project Director with post-completion issues
• Coordinate printing and sending drawings
• Collate commissioning docs and ensure sign-off
• Assist with planning conditions closure
• Support online inductions via Datascope
• Proficient with MS Office software

Skills

Meeting calendars

Office supplies

Front of house

Admin support

Filing & scanning

Timesheets

Invoices

Minutes

Catering

H&S data

Documentation control

MS Office

Delivery notes

Tools

MS Office Suite

Job description

Construction Site Administrator

Our client are a Main Contractor, running a large construction project in Bedford.

They have are currently looking to recruit a Site Administrator to join the team in the delivery of this large project over the next 2-3 years.

• Manage meeting calendars
• Replenishment of office supplies and consumables
• Front of house for visitors and enquiries
• Provide general admin support to the site
• Manage correspondence, filing, scanning, and record Set up site folders, labelling etc.
• Assist with timesheets, expenses, and invoice processing, collection of tickets
• Coordinate meetings, prepare agendas, take minutes, and track actions, organise group calendar.
• Manage the cleaner for the site
• Manage the printers, supplies of paper & Ink
• Provide the QS team with delivery notes and confirmation of deliveries.
• Support team with meetings and arrange catering if necessary.
• Manage the collection of H&S File data from the supply chain
• Manage Snag R software & chase close out of snags from supply
• BREEAM - assisting with tracking and logging of items such as energy use, materials, deliveries including collations of any required certification
• Assist the Project Director with any client issues relating to post completion/handover
• Working closely with Document Controller for printing and sending drawings where required
• Co-ordination / Collation alongside Design Manager of all consultant responsibilities of the Handover Checklist (Building User guide, BRUKL, EPC, Access & Maintenance strategy, Asset Register )
• Collation of commissioning documents and ensure they are logged/signed/issued accordingly
• Ensure key areas such as IT integration/MPAN numbers for utilities are understood and process agreed by all relevant
• Assist with Certification that must be issued to Building
• Assisting team with ensuring Planning Conditions are closed out where required
• Support with Online inductions via Datascope
• Will need to be Proficient with Microsoft sweet of softwares