Site Administrator

Fawkes and Reece; City Of London; On-site; GBP 32,000 - 48,000; Full time

Job summary

Fawkes & Reece Group in City of London seeks a site-based administrator with solid construction experience to manage site documentation, registers and control systems.

You will organize O&M manuals, handover files and process POs using ERP tools like Sage or SAP, while supporting subcontractor onboarding and H&S records. The role requires coordination of plant hires and front-of-house duties on site.

Qualifications

• Solid construction industry experience.
• Familiar with site documentation and records.
• Experience with PO processing and supplier onboarding.

Responsibilities

• Maintain site registers, drawings, installation records and document control systems.
• Organize O&M manuals and project handover files.
• Raise, process and receipt POs using Sage or SAP.
• Onboard subcontractors and suppliers and manage related paperwork.
• Coordinate plant and equipment hire and off-hiring.
• Keep site H&S files, training records and inductions up to date.
• Track waste disposal documentation and statutory notices.
• Act as front-of-house for visitors and deliveries, answer calls and enquiries.
• Schedule meetings and distribute minutes; support weekly/monthly reports.
• Monitor attendance, timesheets, sickness and holiday tracking.

Skills

Construction experience

Tools

Sage

SAP

Job description

Location: City of London
Salary: £Neg
Contract: Contract
Type: Full Time

Reference: siteadmin_1793722964
Posted: November 3, 2026

Need to have solid construction experience

Key Responsibilities

• Maintain and update site registers, drawings, installation records, and document control systems (such as Dalux).
• Organize and manage Operation & Maintenance (O&M) manuals and project handover files.
• Raise, process, and receipt Purchase Orders (POs) using accounting/ERP tools like Sage or SAP.
• Assist with subcontractor and supplier onboarding documentation, invoice processing, and delivery note tracking.
• Help coordinate plant and equipment hire and off-hiring.
• Keep site H&S files, training records, and inductions up to date.
• Track and file waste disposal documentation and statutory site notices.
• Act as front-of-house or first point of contact for visitors, deliveries, phone calls, and general enquiries.
• Schedule meetings, take and distribute meeting minutes, and support weekly/monthly report preparation.
• Monitor workforce/subcontractor attendance, timesheets, and sickness/holiday trackers.