Shipping Coordinator

Confidential; Greater London; Hybrid; GBP 26,000 - 30,000; Full time

Benefits offered by this job

25 days holiday

Pension scheme

Discretionary bonus

Life cover & Critical Illness

On-site gym & eyewear perks

Early finish on Fridays

Flexible working hours

Job summary

Confidential is seeking a Shipping Coordinator to join its logistics team in London area, offering some work-from-home flexibility. You will liaise with factories and freight forwarders, manage shipments, and maintain records to ensure smooth order fulfilment.

The role requires excellent organisational skills, attention to detail, and the ability to work under pressure in a busy environment. A proactive team player with strong communication is essential.

Qualifications

• Exceptional organisational ability with multi-tasking and prioritisation.
• Meticulous attention to detail in logistics processes.
• Team player with a proactive attitude and strong communication.
• Ability to self-manage and work under pressure.

Responsibilities

• Liaise with factories and freight forwarders in the Far East and with UK customers and partners.
• Manage shipment consolidation and create shipment documents.
• Administer customer systems for bookings and deliveries.
• Maintain the supply system across orders, products, shipments, and invoices.
• Process supplier invoices and align with purchase orders where required.
• Keep meticulous records of customers, suppliers, and purchasing files.
• Communicate daily with forwarders, factories, and internal teams.
• Perform general admin tasks and assist other areas as needed.

Skills

Organisational skills

Attention to detail

Team player

Interpersonal skills

Self-management

MS Office proficiency

Tools

Microsoft Word

Excel

Outlook

PDFs

Job description

We are excited to offer a fantastic opportunity for a Shipping Coordinator to join a wholesaler who supplies major companies on the UK high street and European markets. My client provides their employees with excellent progression opportunities. They are committed to delivering superlative customer service and are in search of an efficient, forward-thinking individual with a passion for administration and logistics.

Shipping Coordinator

• Annual Salary: £26,000 - £30,000
• Location: Close to Richmond, London (with some WFH flexibility)
• Job Type: Full-time

Day-to-day of the role:

• Liaise with factories and freight forwarders in the Far East, as well as customers & logistics partners in the UK.
• Manage shipment consolidation and create shipment documents.
• Administer customer systems, ensuring smooth shipment bookings and deliveries.
• Maintain the supply system, including orders, products, assemblies, shipments, and invoices.
• Submit order/shipment invoices to customer accounts teams and monitor payment schedules.
• Maintain meticulous records of customer, supplier, and purchasing files.
• Communicate daily with forwarders, factories, and logistics teams, as well as internal teams.
• Assist the finance team with processing supplier invoices and matching to purchase orders.
• Perform general administrative tasks and assist in other areas as needed.

Required Skills & Qualifications:

• Exceptional organisational skills with the ability to multi-task and prioritise.
• Meticulous attention to detail.
• Team player with a positive and proactive attitude.
• Strong interpersonal and communication skills.
• Ability to effectively self-manage and work under pressure.
• Intermediate computer skills, including Microsoft Word, Excel, Outlook, and PDFs.
• Passionate about delivering superb customer service with a sense of humour.

Benefits:

• 25 days' holiday, rising to 27 days after 2 years.
• Pension Scheme.
• Discretionary Bonus scheme.
• Company Life Cover & Critical Illness Schemes.
• Free sunglasses/optical frames.
• Complimentary use of on-site gym.
• Early finish on Fridays (non-contractual) if workload allows.
• Flexible working hours.