SHEQ Administrator Apprentice

PETA LTD; Portsmouth; On-site; GBP 15,000 - 19,000; Full time

Benefits offered by this job

34 days leave

Charity day

Pension plan

Free parking

Discount schemes

Training & development

Job summary

PETA LTD in Portsmouth is seeking a motivated SHEQ Administrator Apprentice to support compliance, quality and environmental standards across the business. You will assist with audits, IMS management, data handling and a range of admin duties under the supervision of the Compliance and Governance Manager.

You will learn through a 15-month Level 3 Business Admin apprenticeship, including 12 days at the training centre in Cosham, with regular coaching.

Qualifications

• GCSE Maths and English at Grade C/4 or above.
• Proficiency in Microsoft Office applications, particularly Excel.
• Experience producing and analysing reports.
• Ability to effectively manage workloads and meet deadlines.
• Strong customer service and communication skills.
• Organised, reliable, and able to work independently as well as part of a team.

Responsibilities

• Support the organisation's QSHE compliance activities, ensuring systems, records, audits, inspections and action plans are effectively maintained and monitored.
• Coordinate and administer the Integrated Management System (IMS), including reporting and data analysis.
• Manage customer feedback processes, including satisfaction surveys, complaints and observations, producing reports and statistical analysis.
• Administer IMS Advice Notes, monitoring progress and ensuring timely corrective actions.
• Maintain the approved contractor register and ensure compliance documentation remains current.
• Lead and coordinate purchasing activities, including supplier negotiations and procurement.
• Manage CRM administration, ensuring data accuracy and integrity.
• Coordinate facilities and building maintenance activities, including inspections and contractor management.
• Support internal and external audit programmes, including preparation for inspections.
• Organise meetings, prepare reports and agendas, and track follow-up actions.
• Manage office stock and procurement; uphold IMS policies.

Skills

GCSE Maths & English

Excel proficiency

Reporting experience

Workload management

Customer service

Teamwork & organisation

Education

GCSE Maths & English minimum

Tools

CRM software

MS Office

Job description

About The Role

Looking for a role where organisation, data management and continuous improvement come together?

As a SHEQ Administrator Apprentice, you'll play a key role in supporting compliance, quality and environmental standards across the business. Working alongside the Compliance and Governance Manager, you'll help coordinate audits, maintain business systems and data, and support a range of administrative and operational processes that contribute to the success of the organisation.

Training to be provided

Level 3 Business Administrator Apprenticeship Standard. You will complete a 15-month apprenticeship which includes 12 days at the PETA training centre in Cosham. You will be supported every 6-8 weeks with visits from your PETA Learning & Development Coach.

About the role

The SHEQ Administrator Apprentice will be responsible for the following duties:

• Support the organisation's Quality, Safety, Health and Environmental (QSHE) compliance activities, ensuring that systems, records, audits, inspections and action plans are effectively maintained and monitored
• Coordinate and administer the Integrated Management System (IMS), including reporting, performance data analysis, management review documentation and the tracking of improvement actions
• Manage customer feedback processes, including satisfaction surveys, complaints and observations, producing reports and statistical analysis to support continuous improvement
• Administer IMS Advice Notes, monitoring progress, liaising with managers and ensuring timely completion of corrective and preventative actions
• Maintain the approved contractor register and ensure all compliance documentation remains current and accurate
• Lead and coordinate purchasing activities, including supplier negotiations, procurement and membership administration
• Manage CRM administration, ensuring the accuracy and integrity of member and customer data
• Coordinate facilities and building maintenance activities, including contractor management, statutory inspections, security systems and workplace services
• Support internal and external audit programmes, including preparation for Ofsted, Department for Education and other regulatory inspections
• Organise and support meetings, preparing reports, presentations, agendas, minutes and follow-up actions as required
• Manage office stock and supplies, ensuring appropriate inventory levels and cost-effective procurementPromote and uphold organisational policies and procedures relating to quality, health and safety, safeguarding, equality, diversity, inclusion, continuous improvement and other IMS requirements

What are the career prospects at PETA ltd?

We're passionate about supporting our employees succeed. Through ongoing learning, development, and support, we'll help you build your skills and achieve your career goals. Our culture encourages initiative, teamwork, and continuous improvement.

Essential Skills

• GCSE Maths and English at Grade C/4 or above
• Proficiency in Microsoft Office applications, particularly Excel
• Experience producing and analysing reports
• Ability to effectively manage workloads and meet deadlines
• Strong customer service and communication skills
• Organised, reliable, and able to work independently as well as part of a team

About Us

PETA was founded in 1970 by Alex Zemenides, who recognised a lack of training and development opportunities for local employees. To address this need, he joined forces with five other local businesses to establish the Portsmouth Engineering Training Association (PETA). Created as a registered charity and still operating as one today, PETA is governed by a Board of Directors and Trustees elected from its membership base. While its roots are in engineering, PETA has grown significantly and now delivers more than 200 courses and apprenticeship programmes across a wide range of professional, digital, and technical disciplines. Today, PETA is one of the largest and most respected training providers on the South Coast, continuing to transform careers and develop the next generation of business leaders and technical experts.

Company Benefits

• 34 Days annual leave (including 8 public holidays) pro rata
• Annual charity day
• Attractive pension with employer contributions
• Free onsite parking
• Fantastic discounts with charity worker discount schemes
• World-class training and personal development

PETA have been rated Good by Ofsted in March 2023 and have a great foundation to continue to elevate the standard of training provided in the Solent region. With 50 years' experience of delivering corporate and apprenticeship training, it is time for us to look to the future and take our business to the next level.

Our commitment to safeguarding our learners is paramount. Safeguarding is everyone's responsibility, and we are looking for staff who share this belief. To ensure a safe learning environment, this role is subject to a DBS check. Successful applicants will be required to comply with keeping children safe in education.