Senior Team Administrator / E-roster Administrator

Hertfordshire Partnership University NHS Foundation Trust; Colchester; On-site; GBP 28,000 - 36,000; Full time

Job summary

Hertfordshire Partnership University NHS Foundation Trust is seeking a dedicated post holder to coordinate safe and effective staff rostering within clinical services. You will manage daily roster changes, source temporary staff, and liaise with the bank for inductions and training, while ensuring sickness and leave are accurately recorded in the system.

You will support the nursing management team, mentor junior staff, and handle administrative duties such as recruitment tasks, PDPs, and

Qualifications

• Experience with rostering and staffing administration.
• Ability to source temporary staff and manage bookings.

Responsibilities

• Plan and manage daily roster adjustments and updates.
• Source temporary staffing to maintain safe staffing levels.
• Liaise with bank bureau for training/inductions and related admin tasks.
• Record sickness, annual leave, training and absences in the system.
• Support the manager with PDPs, supervision, recruitment tasks and staff inductions.
• Mentor and support lower-banded staff as appropriate.
• Ensure compliance with Trust policies and Equality and Diversity.

Skills

Rostering

Administrative tasks

Mentoring

Autonomous working

Tools

Healthroster

Job description

The post holder will be responsible, in collaboration with the nursing management team for the safe and effective rostering of staff. This includes daily roster adjustments and updates. Sourcing temporary staffing to ensure that the unit operates safe staffing levels. Liaising with the bank bureau to arrange training/inductions/etc. Ensuring that sickness, A/L, training and other unavailability's are accurately recorded onto the system. On occasion, the post holder may be asked to support the wider team with administrative tasks such as letter writing, diary management, arranging meetings, minute taking, and maintaining records. Also offering support to their Manager; such as scheduling PDPs and supervision sessions, completing recruitment tasks and leading on new staff inductions. The post includes supporting and mentoring of lower banded staff, where appropriate. The post requires working autonomously, prioritizing your own workload whilst following established policies and procedures. All staff should comply with the Trust's Anti-Discriminatory Statement, Employee Charter, Trust Policies and Procedures, Code of Conduct and Equality and Diversity.,

• The post holder contributes as part of the team in providing effective support to clinical services in the provision of booking appropriate staff to fill shifts and hours for the units.
• This will include the booking of temporary administrative, nursing, allied health professionals and social work staff as well as managing Healthroster by ensuring the wards and receptions have adequate staffing.
• Releasing staff members to attend training and organizing training dates
• Monitor training for all staff and ensure the Health Roster booking system is updated to show completed training.
• To receive and process availability notifications and booking requests using the Health Roster electronic Bank booking system to cover with Bank or Agency staff (if applicable).
• To maintain safe working levels and working practices for bank staff highlighting any areas where staff may breach the WTD (Working Time Directive) using observation of working patterns until the violations on the system are fully functioning and able to provide reports.
• Liaising with Service management team with regards to skill mix within the Ward/Unit by building the required knowledge of the Ward/ Unit.
  Hertfordshire Partnership University NHS Foundation Trust are one of just five mental health trusts to achieve an overall rating of 'Outstanding' from theCare Quality Commission.

Our family of over 4,500 members of staff provide health and social care for people with mental ill health, physical ill health and learning disabilities across Hertfordshire, Buckinghamshire, Essex and Norfolk, delivering these services within the community and several inpatient settings. Everything is underpinned by choice, independence and equality, with our Trust values embedded throughout