Rostering & Admin Coordinator — Part Time

Hpft; Colchester; On-site; GBP 28,000 - 31,000; Part time

Job summary

Hertfordshire Partnership University NHS Foundation Trust is seeking a Senior Team Administrator / E-roster Administrator on a fixed-term part-time basis (15 hours/week). The role focuses on rostering and workforce planning to ensure safe staffing levels across units at Lexden Town, Colchester.

Responsibilities include maintaining Healthroster, coordinating training dates, processing availability and booking requests, and mentoring junior staff.

Qualifications

• Educated to Secondary Level with GCSE qualifications or equivalent
• NVQ3/RSA3 or equivalent experience
• Communications skills / Leadership training
• Extensive experience of working in an office environment

Responsibilities

• The post holder contributes as part of the team in providing effective support to clinical services in the provision of booking appropriate staff to fill shifts and hours for the units.
• This will include the booking of temporary administrative, nursing, allied health professionals and social work staff as well as managing Healthroster by ensuring the wards and receptions have adequate staffing.
• Releasing staff members to attend training and organizing training dates
• Monitor training for all staff and ensure the Health Roster booking system is updated to show completed training.
• To receive and process availability notifications and booking requests using the Health Roster electronic Bank booking system to cover with Bank or Agency staff (if applicable).
• To maintain safe working levels and working practices for bank staff highlighting any areas where staff may breach the WTD (Working Time Directive) using observation of working patterns until the violations on the system are fully functioning and able to provide reports.
• Liaising with Service management team with regards to skill mix within the Ward/Unit by building the required knowledge of the Ward/ Unit.

Education

GCSE qualifications or equivalent

NVQ3/RSA3 or equivalent experience

Communications skills / Leadership training

Job description

Hertfordshire Partnership University NHS Foundation Trust is seeking a Senior Team Administrator / E-roster Administrator on a fixed-term part-time basis (15 hours/week). The role focuses on rostering and workforce planning to ensure safe staffing levels across units at Lexden Town, Colchester.

Responsibilities include maintaining Healthroster, coordinating training dates, processing availability and booking requests, and mentoring junior staff.