Support Medical Secretary

Transformationunitgm; Sheffield; On-site; GBP 24,000 - 26,000; Full time

Job summary

A leading NHS organization seeks a Support Medical Secretary to join their team at Weston Park Cancer Centre. This role involves providing secretarial support to oncologists, managing patient communications, and ensuring accurate documentation. The ideal candidate will possess strong organizational and interpersonal skills, with a commitment to the Trust's values. This fixed-term position offers a supportive work environment and opportunities for professional development.

Benefits

Career development opportunities

Flexible working

Good annual leave

Pension schemes

Health and wellbeing packages

Financial support systems

Savings options via salary sacrifice schemes

Discounts with retailers and service providers

Qualifications

• Relevant administrative experience in an office environment.
• Confidence in dealing with the public professionally.
• Experience with patient systems.

Responsibilities

• Provide comprehensive secretarial service to consultants.
• Share information with professionals involved in cancer care.
• Maintain quality patient case notes.

Skills

Time Management

Organisational Skills

Interpersonal Skills

Communication Skills

Attention to Detail

Education

English GCSE at Grade C/4 or above

Maths GCSE at Grade C/4 or above

OCR Level 3 in word processing/text processing

NVQ Level 3 in business administration or customer care

Job description

Main area: Specialised Cancer Services
Grade: NHS AfC: Band 3
Contract: 12 months (Fixed Term/Secondment)
Hours: Full time - 37.5 hours per week (Bank Holiday Working may be required)
Job ref: 190-0328-DIR

Employer: Sheffield Teaching Hospitals NHS Foundation Trust
Employer type: NHS
Site: Weston Park Cancer Centre
Town: Sheffield
Salary: £24,625 - £25,674 pa/pro rata for part-time staff
Salary period: Yearly
Closing: 02/06/2025 23:59
Interview date: 12/06/2025

Support Medical Secretary

NHS AfC: Band 3

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued, and appreciated. While you care for our patients and clients, we’ll take care of you. We offer many ways to support staff including career development opportunities, flexible working, good annual leave and pension schemes, health and wellbeing packages, and financial support systems. Joining the Trust also provides access to savings options via salary sacrifice schemes and a wide range of discounts with retailers and service providers.

Job overview

Applications are invited from motivated individuals seeking to develop their secretarial skills in a busy, fast-paced department.

Our secretariat serves over 40 consultant oncologists at Weston Park Hospital and district hospitals across South Yorkshire.

This is an exciting time to join as we digitise our processes to benefit patients and teams.

The successful candidate must be an excellent team player, able to work independently, with excellent organisational skills and accuracy in meeting deadlines.

The main duties include supporting the Medical Secretariat, typing dictations, and demonstrating commitment to the Trust’s PROUD values.

Main duties of the job

To undertake the medical secretarial role to provide:

• A comprehensive secretarial service to consultants and the medical team.
• Information sharing with various professionals involved in cancer care.
• A point of contact for patients and their representatives.
• Up-to-date, quality patient case notes.
• General cover within the medical secretariat.

Working for our organisation

You will work for an organisation that values and respects its staff and community. The Trust is a leader in NHS research and provides excellent benefits, including professional development, policies supporting work-life balance, and various employee benefits.

The secretariat comprises Medical Secretaries, Support Secretaries, and Audio Typists. Weston Park Hospital is dedicated to non-surgical cancer treatments and collaborates with the University of Sheffield to offer cutting-edge treatments.

This vacancy is fixed-term for up to 12 months. Extension or early termination may occur based on internal/external secondments or organisational needs. Secondments require prior approval from your current manager.

Note: Secondments must be approved by your current line manager before applying.

Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification for full details.

When completing your application, demonstrate how you meet the role criteria.

Person specification

Education and Qualifications

• English GCSE at Grade C/4 or above (or equivalent)
• Maths GCSE at Grade C/4 or above (or equivalent)
• OCR Level 3 in word processing/text processing or equivalent
• NVQ Level 3 in business administration or customer care or equivalent

Experience

• Relevant administrative experience in an office environment
• Confidence in dealing with the public professionally
• Experience with patient systems

Skills and Knowledge

• Proven time management and organisational skills
• Excellent interpersonal and communication skills
• Methodical, accurate, and detail-oriented
• Ability to work independently and manage workloads using own initiative

Personal Qualities

• Committed to personal development
• Team player and independent worker
• Flexible and adaptable
• Interest in developing role and improving practices

Candidates should read the attached guidance on AI technology use. When applying, ensure your personal statement clearly reflects your experience and suitability for the role.

Applications are submitted via the Trac recruitment system after being redirected from NHS Jobs. You cannot track your application or receive responses through NHS Jobs. All communication will be via email through Trac.

If employed, your data will transfer into the NHS Electronic Staff Records system. By submitting your application, you consent to NHS verification processes.

Ensure you check your email, including spam/junk folders, for updates.

The Trust promotes equality and encourages applications from all community sections. For application assistance, contact HR departments listed on the NHS Jobs page.

Job Share applications are welcome; internal secondments may be considered with manager approval. All employment is subject to NHS employment checks including identity, eligibility, references, qualifications, professional registration, DBS check, and occupational health assessment if required.

For more about our organization and opportunities, visit our website and follow us on social media.

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