Senior School Administrator

University of Surrey; Guildford; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Generous pension

Relocation assistance where applicable

Flexible working options including job

share and blended home/campus working

Access to world-class campus leisure设施

Range of travel schemes

Family friendly benefits including on‑

on-site nursery

Job summary

University of Surrey in Guildford invites applications for a Senior School Administrator within the Faculty of Health and Medical Sciences. You will provide PA and administrative support to senior academics, manage diaries, coordinate travel, facilitate meetings, take minutes, and prepare documents.

This role also includes event planning and line management of the School Administrator, with onsite work at least three days per week.

Qualifications

• Well organised with strong administrative skills.
• Experience in PA support and diary management.
• Ability to manage multiple tasks and priorities in a deadline-driven environment.

Responsibilities

• Provide PA and admin support to Head of School, Associate Dean Research & Innovation, and Associate Head External Engagement.
• Manage diaries, travel, meetings and minute-taking; prepare documents.
• Plan and assist with school and Faculty events and conferences; line-manage the School Administrator.

Skills

Diary management

PA support

Administration

Line management

Travel coordination

Minute-taking

Event planning

Document preparation

Job description

Are you someone who is practical, super organised, loves diary management, enjoys working with people and thrives on variety? We’ve a great opportunity to join our PA and Administration team in the Faculty of Health and Medical Sciences in our state-of-the art facilities.

The Faculty is a truly inspirational and fascinating environment to work in, delivering teaching to over 3000 undergraduate students training to be the Bioscientists, Psychologists, Nurses, Paramedics, Midwives, Veterinary Surgeons and Doctors of the future. Our facilities and those of the wider University present a wonderful backdrop for the right person to contribute to wider society and develop their skills and career.

You’ll become a key team member, working as part of a motivated team with the opportunity to build your skills and career as a Senior School Administrator within one of our five schools.

Responsible for PA and admin support to the Head of School, Associate Dean Research and Innovation, and the Associate Head External Engagement, as well as administrative support to other Senior Academic Staff, encompassing essential tasks such as diary management, travel coordination, meeting facilitation, minute-taking, document preparation, and undertaking miscellaneous duties as necessary, you’ll also enjoy planning and assisting with both school and Faculty wide events and conferences and you will have line management responsibility for the School Administrator. There’s lots of variety, interaction with academics, research colleagues and students and the opportunity to learn and develop.

About you

We are looking for a well organised, enthusiastic individual with a genuine interest in professional administration and personal assistance.

You'll work well in a team and be familiar with working autonomously and as part of a wider team. You’ll be able to offer guidance to the School Administrator and provide them with supportive line management. Training will be in place to support you, your team and help you develop in the role.

If you are enthusiastic, keen to join the faculty and are motivated to do things differently and open up a world of new possibilities, we would be delighted to hear from you.

Please do note that this position requires the postholder to be onsite for a minimum of 3 days per week.

In return we offer:

• generous pension
• relocation assistance where appropriate
• flexible working options including job share and blended home/campus working locations (dependent on work duties)
• access to world-class leisure facilities on campus
• a range of travel schemes
• supportive family friendly benefits including an excellent on-site nursery

The University of Surrey is committed to providing an inclusive environment that offers equal opportunities for all. We place great value on diversity and are seeking to increase the diversity within our community. Therefore we particularly encourage applications from under-represented groups, such as people from Black, Asian and minority ethnic groups and people with disabilities.