administrator

University of Southampton; Southampton; Hybrid; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Generous holiday allowance

Hybrid working

Pension scheme

Job summary

University of Southampton is seeking a proactive administrator for the School of Economic, Social and Political Sciences on a fixed-term basis. The role combines busy operational support with opportunities to develop organisational and communication skills across a supportive academic environment.

You will handle diary management, travel arrangements, minute taking, financial administration, recruitment support, and coordinating meetings, facilities and resources, with hybrid on-campus and

Qualifications

• Experience in administrative support within a busy academic or similar environment.
• Strong IT skills and proficiency with Microsoft Office suite.
• Ability to liaise effectively with internal and external stakeholders.

Responsibilities

• Provide professional operational and administrative support to the academic community.
• Diary management, travel arrangements and minute taking.
• Financial administration and recruitment support.
• Organise group meetings, facilities and resources; maintain newsletters/web pages.
• Support flexible and hybrid working arrangements, including on-site and remote tasks.

Skills

Diary management

Excellent interpersonal skills

Time management

Adaptable

Tools

Microsoft Office

Job description

An exciting opportunity to broaden your horizons and learn skills in a successful environment.

INTRODUCTION

Are you looking for a varied and rewarding role within a supportive environment where you can demonstrate your outstanding people and organisational skills?

We have an exciting opportunity for a fixed-term position as administrator in the School of Economic, Social and Political Sciences, and you could be just the person we need for this great opportunity.

ABOUT US

The Faculty Operating Service (FOS) works with Faculty, Deanery and School Senior Leadership Teams to support education, research, and enterprise activities. Our students and staff come from a wide range of backgrounds, within the UK and internationally, creating a multicultural and diverse community. You will join a supportive and friendly FOS team who are motivated, enthusiastic, and proactive team players who operate as 'one-team' to provide a flexible and responsive service to our academic community.

ABOUT THE ROLE

As a member of a busy and engaged school administrative team, you will provide professional operational assistance and administrative support to our academic community.

• Responsibilities include diary management, travel arrangements, minute taking, financial administration, supporting recruitment, and organising group meetings, facilities, and resources. Other activities may include maintaining school newsletters, updating web pages, maintaining digital signage and social media.

This role is hybrid. Successful candidates will be able to work flexibly and remotely and will be expected to spend at least 60% of their contracted hours working on campus. Flexibility will be required should the business need require a greater on-site presence.

You are a motivated professional whose career so far might include some administrative work experience which allows you to use your own initiative, as well as manage your own time effectively with minimal supervision, or be looking for an opportunity to take the first step in your career post-study. You will be adaptable, flexible, proactive and a strong team player who is culturally sensitive. You will have strong interpersonal skills and a positive and enthusiastic approach. You will be able to build strong relationships with internal and external organisations and groups and be able to liaise confidently with your stakeholders. You will have excellent organisational skills with the ability to prioritise and meet deadlines. You will have strong IT skills, particularly in the use of Microsoft Office and similar software., As a university we aim to create an environment where everyone can thrive and are proactive in fostering a culture of inclusion, respect and equality of opportunity. We believe that we can only truly meet our objectives if we are reflective of society, so we are passionate about creating a working environment in which you are free to bring your whole self to work. With a generous holiday allowance as well as additional university closure days we are committed to supporting our staff and students and open to a flexible working approach.

This role does not qualify for Skilled Worker Visa sponsorship. To explore alternative UK visa options, see gov.uk.

WHAT WE CAN OFFER YOU

As a university we aim to create an environment where everyone can thrive and are proactive in fostering a culture of inclusion, respect, and equality of opportunity. We believe that we can only truly meet our objectives if we are reflective of society, so we are passionate about creating a working environment in which you are free to bring your whole self to work. We welcome applications from candidates who are committed to helping us create an inclusive work environment.

• As well as additional benefits that will make your life easier, such as a generous holiday allowance and additional university closure days.
• We will support your long-term future too, with pension scheme membership, subsidised health and fitness facilities and a range of discounts.
• Our excellent family leave arrangements include maternity, paternity, adoption and parental.