School Administrator – Elite Secondary School - Guildford

Marchant Recruitment; Guildford; On-site; GBP 22,000 - 30,000; Full time

Job summary

Marchant Recruitment places a School Administrator in a highly regarded secondary school in Guildford. The role provides essential admin support to staff, students, parents and senior leaders to ensure efficient daily operations.

The successful candidate will have excellent organisational skills, proficiency in MS Office and experience with safeguarding and GDPR compliance in a busy school office environment.

Qualifications

• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and digital systems.
• Ability to multitask and remain calm under pressure.
• High attention to detail and accuracy.
• Professional, approachable, and personable manner.
• Commitment to safeguarding and confidentiality.

Responsibilities

• Serve as the first point of contact for parents, visitors, and external agencies.
• Manage telephone, email, and face-to-face enquiries professionally.
• Maintain accurate student records on the school MIS (Arbor/SIMS).
• Support attendance processes and safeguarding documentation.
• Coordinate meetings, room bookings, and SLT diaries.
• Produce reports, letters, and communications on behalf of senior leaders.
• Assist with admissions paperwork and transition documentation.
• Support school events, open evenings, and parents’ evenings.
• Maintain filing systems and ensure GDPR compliance.
• Handle confidential information with discretion and professionalism.

Skills

Organisational skills

Communication skills

Multitasking

Attention to detail

Professional demeanour

Safeguarding confidentiality

Tools

Microsoft Office

Arbor

SIMS

Job description

Start Date: ASAP
Contract: Full-time, Permanent
Salary: Paid to scale

About the School

We are a thriving 11–18 Outstanding secondary school in Guildford, recognised for our high academic standards, strong pastoral support, and inclusive ethos. Our students are motivated, respectful, and ambitious, and we pride ourselves on providing a calm, purposeful learning environment.

Our forward-thinking leadership team fosters professional development, collaboration, and open communication. With modern teaching facilities, a dedicated Sixth Form centre, pastoral hubs, and efficient digital systems, our school offers an exceptional environment for both students and staff.

Role Overview

We are seeking a School Administrator to play a key role in the smooth running of our school office. You will provide high-quality administrative and organisational support to staff, students, parents, and senior leaders, ensuring that daily operations run efficiently and professionally.

Key Responsibilities

Serve as the first point of contact for parents, visitors, and external agencies

Manage telephone, email, and face-to-face enquiries professionally

Maintain accurate student records on the school MIS (Arbor/SIMS)

Support attendance processes and safeguarding documentation

Coordinate meetings, room bookings, and SLT diaries

Produce reports, letters, and communications on behalf of senior leaders

Assist with admissions paperwork and transition documentation

Support school events, open evenings, and parents’ evenings

Maintain filing systems and ensure GDPR compliance

Handle confidential information with discretion and professionalism

Candidate Requirements

Excellent organisational and time-management skills

Strong written and verbal communication skills

Proficiency in Microsoft Office and digital systems

Ability to multitask and remain calm under pressure

High attention to detail and accuracy

Professional, approachable, and personable manner

Commitment to safeguarding and confidentiality

Why Join Us

Be part of a supportive, structured, and fast-paced administrative team

Work in a school with excellent student outcomes and behaviour

Receive training on all internal digital systems

Contribute to a school culture that values reliability, positivity, and initiative