Senior Proposals Lead - Hybrid & Flexible Hours

WSP in the UK & Ireland; Leeds; Hybrid; GBP 42,000 - 56,000; Full time

Benefits offered by this job

Hybrid working

Flexible working arrangements

Gymflex scheme

Thrive wellbeing programme

Charters/Professional development

Job summary

WSP is seeking a Senior Proposals Coordinator in the UK to coordinate and manage bids across sectors, ensuring robust planning, compliant content and on-time delivery. You’ll work with Proposals Managers to drive high-quality, persuasive submissions.

Join a global engineering firm committed to innovation and career development, with a clear path to Proposals Management roles and a strong emphasis on knowledge sharing and continuous improvement.

Qualifications

• Experience coordinating and supporting proposals or bids in a professional services environment.
• Understanding bid lifecycle, including early engagement, planning, content development, review and submission.
• Strong written and verbal communication skills, with the ability to structure, draft, and edit clear, persuasive and compliant working collaboratively with subject matter experts.
• Excellent organisational and coordination skills, with the ability to manage multiple inputs, priorities and deadlines while maintaining high quality standards.
• A strong quality mindset and attention to detail - able to spot gaps, inconsistencies and compliance risks early.
• A proactive and collaborative approach, with the confidence to take ownership of coordination activities and contribute positively within bid teams.
• Experience collating, storing and reusing work winning content to support efficient, consistent and high‑quality bid delivery.
• Experience of using digital tools and AI to support collaboration, content management and productivity, with a focus on continuous improvement.

Responsibilities

• Coordinate and manage single-sector, cross-sector and multi‑discipline bids (typically mid‑sized/mid complexity), under guidance of a Proposals Manager / Senior Proposals Manager, ensuring bids are well planned, structured and delivered on time.
• Support capture and bid preparation activities by helping gather client intelligence, clarify requirements, prompt timely go/no ‑ go decisions and ensure insights are reflected in bid planning.
• Lead pre ‑ bid and kick ‑ off coordination activities, including bid planning, content planning, review stages and submission logistics.
• Coordinate, draft and edit proposal content, working closely with subject matter experts to produce clear, persuasive and evidence ‑ based responses aligned to evaluation criteria.
• Maintain high standards of quality and compliance across all submissions by applying work winning best practice throughout planning, writing, reviewing and production activities, ensuring adherence to client requirements, and internal governance and approval processes.
• Proactively support knowledge management by facilitating effective knowledge transfer from technical teams and bid teams into approved tools and resources.
• Capture and apply lessons learned from bids to improve future performance, using digital tools to reduce administrative effort and continuously enhance bid quality and efficiency.

Skills

Bid coordination

Proposal development

Content drafting

Stakeholder engagement

Governance compliance

Cross-functional collaboration

Digital tools & AI adoption

Tools

CRM systems

CMS

AI-assisted tools

Job description

WSP is seeking a Senior Proposals Coordinator in the UK to coordinate and manage bids across sectors, ensuring robust planning, compliant content and on-time delivery. You’ll work with Proposals Managers to drive high-quality, persuasive submissions.

Join a global engineering firm committed to innovation and career development, with a clear path to Proposals Management roles and a strong emphasis on knowledge sharing and continuous improvement.