Senior Office Manager

We Manage Jobs(WMJobs); Birmingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is looking for a dedicated Senior Office Manager to lead their office team in a vibrant special school environment. This role involves managing office operations, improving efficiency, and ensuring high-quality standards while nurturing a supportive atmosphere for pupils with Autism. The ideal candidate will possess strong interpersonal skills, excellent ICT proficiency, and a solid understanding of HR practices. This is a fantastic opportunity to make a meaningful impact in the lives of children and contribute to their development in a safe and inspiring setting. If you are organized, enthusiastic, and committed to safeguarding, we invite you to apply.

Qualifications

• Experience in a school environment is essential.
• Excellent interpersonal and communication skills required.

Responsibilities

• Manage the efficient running of the school office.
• Administer school admissions procedures and maintain pupil records.

Skills

Interpersonal Skills

Communication Skills

Organizational Skills

ICT Skills

Knowledge of HR Best Practices

Fluent English

Education

Experience in a School Environment

Tools

Microsoft Programs

SIMs

Email

Job description

Start date: 28 April 2025

Hours per week: 36.5, Plus banked hours

The Pines School
Marsh Hill
Birmingham
B23 7EY
Telephone number: 0121 464 6136

Contact email: [e-mail]

Contract type: Permanent

The Pines is an all age special school, we have 280 pupils on roll, from the age of 4 up to 16 all with a diagnosis of Autism. We are part of the Birmingham Special Schools Cooperative Trust and are a maintained Foundation Special School. Our vision is to create a safe and happy environment for children to develop life-long communication skills to become valued members of modern day society.

Our Values:

1. Protect: We endeavour to create an atmosphere where our pupils feel safe.
2. Inspire: We inspire our children to be the best they can.
3. Nurture: We nurture our children’s individuality.
4. Embrace: We celebrate our differences and give everyone a chance. Everyone is precious and included in our school.
5. Succeed: We celebrate all achievements, no matter how big or small!

We are seeking to appoint a committed, hard-working, well-organised, enthusiastic Senior Office Manager to join and lead our busy office team, managing the efficient and effective running of the school office, devising new systems as required and improving business efficiency and quality standards.

We are looking for someone who:

• has experience working in a school environment
• has excellent interpersonal and communication skills and a calm, friendly and positive, professional demeanour, whilst being well organised, flexible and methodical – with an eye for detail
• has excellent ICT skills and is confident using Microsoft programs, SIMs and emails
• has a good overall knowledge of HR best practice such as GDPR policy and procedures and recruitment processes and maintenance of the SCR and associated records
• can liaise with and establish contacts with a variety of outside suppliers of goods or services
• is responsible for administering schools’ admissions procedures and accurately maintaining the pupil-related information system on SIMs
• can work alongside the finance team and provide support and information
• can link with business managers and office managers within the trust
• can provide support to leadership during confidential meetings
• adheres to the ethos and vision of the school
• is committed to the safeguarding and welfare of all pupils

Visits to the school are welcomed.

This post is covered by Part 7 of the Immigration Act (2016). Therefore, the ability to speak fluent and spoken English is an essential requirement for this role.

How to Apply

Application forms are available here or can be downloaded from the school website. Only completed application forms will be accepted.

Completed application forms should be returned to [e-mail].

This school is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. The successful candidate will be subject to necessary pre-employment checks, including: an enhanced DBS; Childcare Disqualification (where applicable); qualifications (where applicable); medical fitness; identity and right to work. All applicants will be required to provide two suitable references.

BCC is a Living Wage employer.

Rehabilitation of offenders: This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Further information about filtering offences can be found in the DBS filtering guide.

An online search will also be carried out as part of due diligence on all short-listed candidates.