Senior Office Administrative Assistant

The Methodist Church in Britain; Nottingham; On-site; GBP 14,000 - 21,000; Part time

Job summary

The Forge Trust invites applications for a senior administrative post based at The West Park Academy in Nottingham. The role focuses on routine clerical duties, cash handling, budget tracking and data protection, with a Monday-only 7-hour, term-time schedule in a fast-paced school setting.

The successful candidate will use Word, Excel and email systems, manage deadlines, build relationships with parents and agencies, and maintain confidential information in line with policies.

Qualifications

• GCSE level or equivalent to a good standard.
• Experience with IT data systems.
• Experience with financial software.
• Following well defined processes, practices and procedures.

Responsibilities

• Carrying out routine clerical and administrative tasks.
• Handling and processing cash and orders.
• Populating and tracking a school budget, with awareness of spending implications.
• Handling information in line with data protection principles.
• Using word processing, spreadsheet and email systems.
• Managing multiple tasks and deadlines.
• Resolving enquiries and following tasks through to completion.
• Building working relationships with parents and other agencies.

Skills

Literacy

Numeracy

Communication

Organisation

Time management

Attention to detail

Confidentiality

Outlook

MS Office

Data systems

Education

GCSE

Tools

Outlook

MS Office

School management systems

Job description

This senior administrative post sits at The West Park Academy, which operates within The Forge Trust. The work centres on routine clerical duties, processing cash and orders and tracking a school budget. It is a 7-hour, term-time-only role on Mondays, working in a fast-paced school setting. Visa sponsorship is not available, and the start is as soon as possible.

What the job involves

• Carrying out routine clerical and administrative tasks
• Handling and processing cash and orders
• Populating and tracking a school budget, with awareness of spending implications
• Handling information in line with data protection principles
• Using word processing, spreadsheet and email systems
• Managing multiple tasks and deadlines
• Resolving enquiries and following tasks through to completion
• Building working relationships with parents and other agencies

What’s required

Qualifications

• Secondary education to GCSE level or equivalent, to a good standard

Experience

• Experience of working with IT data systems
• Experience of working accurately with financial software
• Following well defined processes, practices and procedures

Skills & knowledge

• Good literacy and numeracy
• Excellent verbal and written communication, including listening
• Excellent organisation, time management and working on own initiative
• High degree of attention to detail
• Good IT skills, including Outlook and MS Office
• Strict confidentiality and managing multiple tasks and deadlines

Checks & eligibility

• Enhanced DBS check including barring checks

Other

• Professional, approachable, proactive and resilient, with sound problem-solving
• Works collaboratively as part of a team and builds good working relationships
• Understanding of The Forge Trust vision and values
• Commitment to putting children's welfare and education first
• Commitment to the Trust's equal opportunities, health and safety and child protection policies

Nice to have

• Recognised First Aid qualification
• Experience of working in an education setting
• Experience of using school management systems
• Knowledge of health and safety regulations and procedures
• Commitment to own continuing professional development
• Willingness to contribute actively to Academy and Trust-wide activities
• Able to travel to other Trust sites