Senior Management Team PA – Adult Community Services

Central and North West London NHS Foundation Trust; Uxbridge; On-site; GBP 33,000 - 36,000; Full time

Job summary

Central and North West London NHS Foundation Trust is seeking a Band 4 Personal Assistant to support the Senior Management Team within Hillingdon Adult Community Services. The role focuses on high-level administrative tasks, diary management, minute-taking and coordinating recruitment and HR processes.

You will work across sites with cross-cover support, ensuring confidential handling of information and professional, timely service delivery in a busy environment.

Qualifications

• GCSE English and Maths at Grade C/4 or above, or equivalent qualifications.
• Degree-level qualification or equivalent relevant knowledge and experience.
• Appropriate Secretarial Qualification i.e. RSA 3 or NVQ 3

Responsibilities

• Provide high-quality administrative and PA support to the Head of Adult Services and Senior Management Team.
• Act as a key point of contact for internal colleagues, patients, carers and external partner organisations.
• Manage busy diaries and email inboxes, organise meetings and ensure urgent and conflicting priorities are handled effectively.
• Prepare agendas and meeting papers, take accurate minutes and monitor actions arising from meetings.
• Draft correspondence, reports, communications and other documents to a high standard.
• Maintain trackers and support the effective management of complaints, claims and Subject Access Requests.
• Provide confidential administrative support for recruitment, new starters, HR processes and workforce matters.
• Support rota coordination, expenses, procurement and other operational processes.
• Organise team meetings, away days and events, including venues, papers and practical arrangements.
• Work closely with the wider PA and SMT administration team, providing cover where needed and helping to maintain continuity of support.
• Review administrative systems and suggest improvements to support efficient ways of working.

Skills

Organisational & time-management

MS Outlook / Word / Excel & Teams

Independent working with discretion

Communication & interpersonal skills

Education

GCSE English & Maths (C/4+)

Degree-level qualification or equivalent

Secretarial qualification (RSA 3 or NVQ 3)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Central and North West London NHS Foundation Trust is seeking a Band 4 Personal Assistant to support the Senior Management Team within Hillingdon Adult Community Services. The role focuses on high-level administrative tasks, diary management, minute-taking and coordinating recruitment and HR processes.

You will work across sites with cross-cover support, ensuring confidential handling of information and professional, timely service delivery in a busy environment.