Senior Information Governance & Document Control Analyst

Sword Group; Aberdeen City; On-site; GBP 55,000 - 75,000; Full time

Benefits offered by this job

Flexible working

Pension scheme

Private health

Job summary

Sword is a leading provider of business technology solutions and services in energy sectors, seeking a Senior Information Management Analyst to lead governance and assurance of IM and Document Control in a complex operational environment.

The role involves managing documents, drawings and registers, ensuring compliance with standards and regulatory requirements, and coordinating information flows with stakeholders. Strong analytics and independent working style are essential.

Qualifications

• Significant experience in Information Management, Document Control or related discipline in energy/oil & gas or complex regulated environments.
• Strong understanding of Information Management and Document Control standards, processes and governance.
• Experience managing business-critical engineering and operational information, including documents, drawings and registers.
• Knowledge of document lifecycle management: quality control, classification, distribution, revision, retention, retrieval and archiving.
• Experience providing assurance against Information Management procedures, standards and regulatory requirements.
• Knowledge of regulatory/compliance requirements in energy sector; NSTA knowledge advantageous.
• Experience managing document numbering, drawing tracking and reporting.
• Experience with structured and unstructured information with high data quality and integrity.
• Proficiency in Electronic Document Management and Information Management systems.
• Strong analytical and problem-solving skills with attention to detail.
• Excellent communication and stakeholder management across teams.
• Proactive and organised; ability to own, prioritise and work independently.

Responsibilities

• Manage Information Management and Document Control services with effective processes, standards and controls.
• Support Asset Integrity and Process Safety through management and assurance of process safety information.
• Provide direction and assurance on compliance with statutory legislation and IM requirements.
• Ensure documents, drawings and registers are properly controlled and maintained to quality standards.
• Review information prior to filing/publication; ensure proper categorisation and quality.
• Ensure IM activities comply with regulatory requirements including NSTA obligations.
• Maintain compliance with procedures, standards and IM expectations.
• Maintain and support the BMS performance management process and system.
• Coordinate distribution and control of internal and external documentation; ensure information flows.
• Build relationships with internal/external parties to ensure accurate information management.
• Support management of large volumes of structured/unstructured data for operations.
• Produce Document Control reports and track documents/drawings.
• Coordinate IM assurance activities, including hard-copy drawings control.
• Manage document numbering across Asset/Functional teams.
• Maintain retention, retrieval, archiving and records management processes.
• Identify opportunities to strengthen IM controls and data quality.

Skills

Information governance

Document control

Stakeholder management

Analytical thinking

Attention to detail

Independent working

Problem solving

Tools

Electronic Document Management Systems

Job description

Sword is a leading provider of business technology solutions and services in energy sectors, seeking a Senior Information Management Analyst to lead governance and assurance of IM and Document Control in a complex operational environment.

The role involves managing documents, drawings and registers, ensuring compliance with standards and regulatory requirements, and coordinating information flows with stakeholders. Strong analytics and independent working style are essential.