Senior Information Management Analyst

Sword Group; Greater London; On-site; GBP 70,000 - 90,000; Full time

Benefits offered by this job

Pension scheme

Private health

Flexible working

Job summary

Sword Group is a leading provider helping to safeguard asset integrity through effective management of information, documents, drawings and registers in a complex operational environment. The Senior Information Management Analyst will lead governance and assurance activities, deliver Document Control services, and ensure compliance with statutory information management requirements, including NSTA considerations.

Strong communication and analytical skills are essential.

Qualifications

• Significant experience within Information Management, Document Control or a related discipline in the energy, oil & gas, engineering or another complex regulated environment.
• Strong understanding of Information Management and Document Control standards, processes and governance.
• Experience managing business-critical engineering and operational information, including documents, drawings and registers.
• Strong understanding of document lifecycle management, including quality control, classification, distribution, revision, retention, retrieval and archiving.
• Knowledge of regulatory and compliance requirements relevant to Information Management within the energy sector, with knowledge of NSTA requirements advantageous.
• Experience managing document numbering, document and drawing tracking and associated reporting.
• Experience working with both structured and unstructured information and maintaining high standards of information quality and integrity.
• Good working knowledge of Electronic Document Management and Information Management systems.
• Strong analytical and problem‑solving skills with excellent attention to detail.
• Excellent communication and stakeholder management skills, with the confidence to work effectively across internal teams and external parties.

Responsibilities

• Manage Information Management and Document Control services, ensuring effective processes, standards and controls are maintained.
• Support Asset Integrity and Process Safety through the effective management, protection and assurance of process safety and business-critical information.
• Provide clear direction and assurance around compliance with statutory legislation and Information Management requirements.
• Ensure documents, drawings and registers are appropriately controlled and maintained to required quality and compliance standards.
• Review information prior to filing and publication, ensuring documentation meets company quality requirements and is accurately categorised.
• Ensure Information Management and Document Control activities comply with relevant regulatory requirements, including NSTA obligations.
• Maintain compliance with company procedures, standards and Information Management expectations.
• Maintain and support the BMS performance management process and associated system.
• Manage the distribution and control of internal and external documentation, maintaining effective information flows across relevant stakeholders.
• Build productive working relationships with internal departments and external parties to ensure information is accurate, complete and appropriately managed.
• Support the management of large volumes of structured and unstructured data to meet operational and business requirements.
• Manage the production of Document Control reports and the tracking of documents and drawings.
• Coordinate regular Information Management assurance activities, including the management and assurance of controlled hard‑copy drawings.
• Manage and assure document numbering processes across Asset and Functional teams.
• Maintain effective document retention, retrieval, archiving and records management processes.
• Identify opportunities to strengthen Information Management controls, processes, data quality and overall compliance.

Skills

Information Management

Document Control

Governance

Stakeholder management

Analytical thinking

Attention to detail

Communication

Tools

Electronic Document Management System

Job description

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients. We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data and business applications. We have a passion for using technology to solve business problems, working in partnership with our clients to help them achieve their goals.

About the role:

As a Senior Information Management Analyst, you will play a key role in safeguarding and assuring Asset Integrity and Process Safety through the effective management and control of business-critical information.

You will take responsibility for Information Management and Document Control services, ensuring that documents, drawings, registers and associated information are appropriately controlled, maintained, protected, retrievable and archived throughout their lifecycle.

Working closely with internal stakeholders and external parties, you will provide direction and assurance around Information Management standards, procedures and regulatory requirements, while maintaining high standards of information quality, integrity and compliance.

This is a senior, hands‑on role combining Information Management governance and assurance with the delivery of Document Control activities in a complex operational environment.

As the Senior Information Management Analyst, you will:

• Manage Information Management and Document Control services, ensuring effective processes, standards and controls are maintained.
• Support Asset Integrity and Process Safety through the effective management, protection and assurance of process safety and business-critical information.
• Provide clear direction and assurance around compliance with statutory legislation and Information Management requirements.
• Ensure documents, drawings and registers are appropriately controlled and maintained to required quality and compliance standards.
• Review information prior to filing and publication, ensuring documentation meets company quality requirements and is accurately categorised.
• Ensure Information Management and Document Control activities comply with relevant regulatory requirements, including NSTA obligations.
• Maintain compliance with company procedures, standards and Information Management expectations.
• Maintain and support the BMS performance management process and associated system.
• Manage the distribution and control of internal and external documentation, maintaining effective information flows across relevant stakeholders.
• Build productive working relationships with internal departments and external parties to ensure information is accurate, complete and appropriately managed.
• Support the management of large volumes of structured and unstructured data to meet operational and business requirements.
• Manage the production of Document Control reports and the tracking of documents and drawings.
• Coordinate regular Information Management assurance activities, including the management and assurance of controlled hard‑copy drawings.
• Manage and assure document numbering processes across Asset and Functional teams.
• Maintain effective document retention, retrieval, archiving and records management processes.
• Identify opportunities to strengthen Information Management controls, processes, data quality and overall compliance.
• Significant experience within Information Management, Document Control or a related discipline in the energy, oil & gas, engineering or another complex regulated environment.
• Strong understanding of Information Management and Document Control standards, processes and governance.
• Experience managing business-critical engineering and operational information, including documents, drawings and registers.
• Strong understanding of document lifecycle management, including quality control, classification, distribution, revision, retention, retrieval and archiving.
• Experience providing assurance against Information Management procedures, standards and regulatory requirements.
• Knowledge of regulatory and compliance requirements relevant to Information Management within the energy sector, with knowledge of NSTA requirements advantageous.
• Experience managing document numbering, document and drawing tracking and associated reporting.
• Experience working with both structured and unstructured information and maintaining high standards of information quality and integrity.
• Good working knowledge of Electronic Document Management and Information Management systems.
• Strong analytical and problem‑solving skills with excellent attention to detail.
• Excellent communication and stakeholder management skills, with the confidence to work effectively across internal teams and external parties.
• A proactive and organised approach, with the ability to take ownership, manage competing priorities and work independently.

At Sword, our core values and culture are based on caring about our people, investing in training and career development, and building inclusive teams where we are all encouraged to contribute to achieve success. We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life. In addition to a Competitive Salary, here’s what you can expect as part of our benefits package:

• Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.
• Flexible working: Flexible work arrangements to support your work-life balance. We can’t promise to always be able to meet every request, however, are keen to discuss your individual preferences to make it work where we can.
• A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well‑being, and insurance schemes, an employee assistance programme, discounted cash plan and more….

At Sword we are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement. If you don’t tick all the boxes but feel you have some of the relevant skills and experience we’re looking for, please do consider applying and highlight your transferable skills and experience. We embrace diversity in all its forms, valuing individuals regardless of age, disability, gender identity or reassignment, marital or civil partner status, pregnancy or maternity status, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. Your perspective and potential are important to us.

If we can do anything to help make the hiring process more accessible, please let our talent acquisition team know when you apply so we can support any adjustments.

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